Job Title: Theatrical Services Assistant
Facility: Denver Arts & Venues
Department: Theatrical Services
Reports To: Theatrical Services Manager
Supervises: None
FLSA Status: Hourly, Non-Exempt
Why Legends Global is a great place to work:
$500 Signing Bonus after 30 days of service and an additional $500 bonus upon 90 days of service!
Generous Paid Time Off and Holiday Pay
Health, dental, vision insurance, eligible upon hire
401(k) investment plan, with an employer match of up to 4%
Healthcare reimbursement and flexible spending plans
Employer-paid and supplemental life insurance
Short- and long-term disability insurance available
Tuition reimbursement program (salaried employees after working full time for at least one year)
Employee assistance program
Compensation: Compensation is dependent on experience. The base rate for this position ranges from $23.25 - $25.00 /hourly.
General Summary:
Provide administrative support to Theatrical Services (TS) Management. Assist with all on site duties related to payroll, estimates and labor supervision specific to Stagehand labor for the Division of Arts & Venues including Red Rocks, the Denver Coliseum, and the Denver Performing Arts Complex.
Primary Duties and Responsibilities:
Schedule needs to be flexible in order to be the onsite rep at multiple venues for load in and load outs.
Comfortable with communication with stagehands, clients and promotors including follow ups and more as needed.
Capable of effective communication via email and phone calls
Coordinating/scheduling meetings for stagehands and staff
Checking, logging and filing stagehand emails daily
Scheduling training for the House Crew
Tracking certifications for stagehands and staff
Assist with creating, communicating stagehand labor calls, call list & sign in sheets for daily activity.
Assist in tracking activities and facilitating daily labor sign-in/sign-out processes for Stagehand labor.
Assist in daily stagehand payroll/billing data entry, tracking and reporting to Legends Global Finance.
Assist in preparing event billing estimates within established timelines
Assist Theatrical Services Team in meeting required deadlines
Assist Theatrical Services Management in directing stagehands to the payroll supervisor/finance department for issues and questions they may have with payroll.
Assist Theatrical Services Management relating to tracking Stagehand employee conduct.
Assist in venue walkthroughs and safety supply audits
Assists in keeping venue workplaces/shared environments sanitized, presentable and orderly
Assists with maintaining required PPE inventory needs and PPE sign-in/sign-out
Assisting in maintaining and updating Stagehand Resource website and records
Monitor and apply Legends Global/ IATSE collective bargaining agreement.
Assist with distribution of department and company information and postings.
Assist with annual refresher training and meetings, coordinate venue safety walks and track / inventory.
Assist with Production Manager duties when required.
Other duties as assigned
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.
Education and Experience:
High school diploma required, College degree preferred
Skills and Abilities:
Ability to create, type and file correspondence on behalf of Legends Global Theatrical Services.
Ability to transfer data from paper formats to database files.
Demonstrate excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele.
Ability to speak, understand, and read standard English.
Excellent record of dependability and reliability.
Ability to maintain confidentiality of information.
Ability to work under pressure dictated by event schedules and timetables.
Ability to lead and supervise in stressful situations.
Detail-oriented required.
Must have dependable transportation. May require a high amount of driving and travel to City locations during events.
Computer Skills:
Strong proficiency in Office Suite (Excel, Word etc.) preferred
Proficient data entry skills, required.
Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential functions.
Position may require certifications by law and/or job assignment. Must have valid driver's license and mode of transportation; position does include extensive travel to/from each venue.
Position requires frequent walking, climbing stairs, standing on cement floors, turning, stooping, bending, crouching, kneeling, reaching, pushing and pulling; may be subject to adverse working conditions; dust, grime, noise, fumes, wet floors etc., including weather; may require use of an electric cart; may require tools and equipment operation that could cause personal harm or injury, if improperly handled; requires irregular and/or extended hours, including weekends, evening, and holidays, determined by event schedule and/or department need; requires radio usage -- 2 way hand held.
Note:
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor
The essential responsibilities of each position are described under the headings in the job description and may be subject to change at any time due to reasonable accommodation, or other reasons. The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants who need reasonable accommodation to complete the application process may contact 303-228-8000.
Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.