Talent Coordinator

About The Role:

The Talent Operations Coordinator is the engine of our recruitment process, responsible for the logistics, data integrity, and candidate experience that allow us to scale. In this role, you will solve the complex puzzle of global scheduling while running our Applicant Tracking System (ATS) which remains a high fidelity source of truth. You will own the "front of house" experience for our New York Headquarters, serving as the primary point of contact for candidates and ensuring every every interview loop runs with precision. Success in this role means eliminating operational friction for our hiring managers and delivering a professional, frictionless experience for every candidate. You will be expected to maintain a high volume workflow with the discipline of a financial institution and the speed of a fintech startup. This role will be based in New York City's Financial District. 

What You'll Do:

• Operational Execution: Manage the end-to-end recruiting lifecycle for all candidates, navigating complex calendars and global time zones with speed and accuracy
• Systems Management: Maintain full ownership of the ATS (Greenhouse), ensuring 100% data integrity, managing job postings, and troubleshooting workflow blockers
• Onsite success: Act as the primary host for candidates in our New York office: you will manage room logistics, coordinate technology setups, and ensure a professional onsite experience
• Interviewer Enablement: Prepare our technical and business teams for interviews by distributing briefing materials, ensuring feedback rubrics are utilized, and managing the post-interview feedback loop
• Pipeline Reporting: Partner with the Talent team to track weekly recruiting goals, analyze pipeline metrics, and provide visibility into hiring velocity
• Process Optimization: Within your first year, identify and implement technical or workflow improvements to reduce "time-to-schedule" and improve the candidate conversion rate
• Vendor & Agency Coordination: Serve as the point of contact for external search firms, managing candidate submissions and ensuring third-party logistics align with our internal protocols

What You'll Bring:

• 1–3 years of experience in recruiting coordination or operations within a fast-paced fintech, technology, or financial services firm.
• Hands-on experience managing an ATS (e.g., Greenhouse or Lever) and proficiency with G-Suite, Slack, and Zoom.
• A track record of managing high-volume, competing priorities with zero drop-off in accuracy or quality.
• The ability to effectively convey DriveWealth’s mission and technical products to candidates at all levels, from entry-level to C-suite.
• You don’t just report a scheduling conflict; you resolve it before it impacts the candidate’s experience.
• You look for ways to automate manual tasks and prefer scalable workflows over one-off fixes.
• Sound judgment when handling sensitive candidate data, compensation details, and internal hiring decisions.
• A track record of ownership and disciplined execution in high-stakes environments
• The ability to prioritize ruthlessly, focussing on what’s critical versus important to drive work to completion
• A client-oriented mindset with an understanding of how your work impacts partners
• Strength in cross-functional partnership with the judgment to coordinate across multiple teams
• A bias toward transparency, accountability, and responsiveness in everything you do
• You’re committed to continuous improvement and implicitly believe that we > I. 
• Impeccable high integrity, sound judgment, and a deep respect for risk, control, and operational excellence

Applicants must be authorized to work for any employer in the U.S. DriveWealth is unable to sponsor or take over sponsorship of an employment Visa at this time.