TA Program Specialist (12-month contract)

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Position Summary:                 

The Talent Acquisition Program Specialist supports the Talent Acquisition (TA) team with day-to-day administrative tasks, program coordination, and stakeholder communication. The role ensures timely submission of documentation, smooth communication between internal and external partners, and effective support for recruitment activities including interview scheduling, event coordination, and general TA operations.

Position Responsibilities:

Program Administration

• Prepare and submit documentation for approval processes, ensuring accuracy and timely follow-through

• Track ongoing program activities and maintain organised records and files

• Assist with updating templates, trackers, and shared folders for smooth TA operations

Stakeholder Coordination

• Work with internal stakeholders (HR, hiring managers, business teams) to obtain necessary information and approvals

• Communicate with external organisations, vendors, and partners as required for TA programs and activities

• Support follow-ups, reminders, and status updates to ensure deadlines are met

Recruitment & Event Support

• Assist with interview scheduling and candidate coordination

• Support logistics and administration for recruitment events, career fairs, and onboarding-related activities

• Help with event registration, document preparation, materials setup, and basic event execution tasks

• Provide general administrative support to the TA team as needed

General Administration

• Ensure data accuracy within TA systems, trackers, and documentation.

• Maintain confidentiality of candidate and employee information

• Support reporting needs, documentation preparation, and other TA operational tasks

• Perform additional administrative duties to assist TA team members as needed

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

Position Requirements:

• Experience administering Singapore government-funded programs is highly advantageous

• Experience in HR, recruitment activities, administrative support, or similar roles is preferred

• Fast learner, structured and organized with a strong attention to details and accuracy and excellent follow-through skills.

• Demonstrated ability to work in a fast-paced, high-performance environment.

• Excellent written and verbal communication, customer service and interpersonal skills.

• Experience in using any HRIS / ATS eg. Workday will be advantageous

• Proficient computer skills and knowledge of Excel, PowerPoint, Word, and Outlook required

All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

Preferred Experience/Education/Skills:

• Bachelor’s degree/Diploma with 2-4 years of relevant experience; or equivalent work experience preferred.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants.