Studio Coordinator - Senior

Your Role 

Gensler is seeking a motivated and detail-oriented Studio Coordinator to support a blended studio comprised of four integrated practices: Cities & Urban Design, Mobility & Transportation, Strategy, and Climate Action & Sustainability. This is a full-time onsite role that combines hands-on business development support, studio operations, and project coordination. The ideal candidate is a strong visual communicator who thrives in a collaborative environment, can balance multiple priorities, and takes pride in producing polished communications and materials.  

What You Will Do 

• Support Studio with administrative needs, including tracking personal development quarterly meetings and submissions of key office documents/deliverables 

• Organize studio meetings, document and distribute studio meeting content afterwards  

• Runs staffing reports 

• Support studio events planning and coordination  

• Partner on project start-up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project billing codes 

• Collaborate with project team on early project phases tasks including but not limited to consultant contracts, consultant work authorizations, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, meeting coordination and set-up as required, preparation of meeting agendas and meeting notes, and org charts for the team. 

• Support business development efforts by helping to track market opportunities, maintain subconsultant and client contact information, and coordinate pursuit timelines across the studio's four practice areas 

• Maintain and update a library of project case studies, qualifications, staff resumes, boilerplate content, and visual assets that reflect the studio's expertise 

• Support thought leadership initiatives including conference presentations, published articles, social media content, and speaker preparation 

• Help track business development pipeline activity, pursuit deadlines, and related budgets 

• Collaborate with teams to craft thoughtful, well-designed project deliverables and compelling client-facing materials 

• Develop standardized templates to enhance efficiency and consistency across the studio’s service offerings 

Your Qualifications 

• Bachelor's degree; preference for degree in Graphic Design, Marketing, Communications, Urban Planning, or a closely related field

• 5 or more years of experience in an administrative, marketing, business development, or communications role, preferably within an architecture, planning, engineering, or design firm 

• Experience supporting the development of client-facing presentations and interview materials 

• Graphic design skills strongly preferred; submission of visual work samples highly encouraged 

• Familiarity with RFP/RFP responses and processes  

• Strong written and verbal communication skills 

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Creative Suite (InDesign+); these are core, daily tools for this role 

• Experience with CRM platforms and pursuit tracking tools (Salesforce or similar)

• Ability to manage multiple deadlines simultaneously in a studio environment with a collaborative, solutions-oriented attitude