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Faculty of Science
Department of Physics
Position Summary:
Reporting to the Administrative Officer, and in collaboration with the Undergraduate Advising Committee, the Student Advising Supervisor provides guidance, support, and administrative oversight for undergraduate students in the Department of Physics. The incumbent ensures that students receive accurate and timely advising aligned with program requirements. This position contributes to the administration and development of undergraduate programs, supports policy implementation, supervises student affairs-related activities, and acts as a primary point of contact for students seeking support.
Learn more about the Department of Physics.
Primary Responsibilities:
Provide advising to undergraduate students regarding program and course selection, requirements, prerequisites, and deferred and supplemental exams.
Provide advising to new students (first-year, CEGEP, transfer, visiting and exchange). Coordinate and participate in the departmental orientation and support University-wide orientation and recruitment events such as McGill Open House.
Evaluate records of graduating students to determine whether degree requirements have been met and recommend students for graduation.
Assist students experiencing difficulties by providing guidance, information and referrals to other University offices and support services.
Point of contact with the faculty academic advising teams (SOUSA) and advisors from other departments regarding student files & policies.
Provide support related to administrative processes to the Undergraduate Advising Committee and curriculum committee.
Oversee the process of reserved seating for courses, Banner during registration, and permit requests for the department. Interface with students to resolve issues with course registrations. Keep track of enrollments for short- and long-term course planning.
Collaborate and oversee the administrative process for program changes and course proposals.
Approve the final e-calendar revision & timetable submitted.
Track potential undergraduate awards/scholarships and notify relevant committees and students of their availability and student success.
Supervise support staff. Plan, schedule and delegate the work of staff in accordance with the department’s goals and objectives and monitor performance.
Act as a backup to the Administrative Officer.
Respond to requests for information on policies and procedures from staff, students, and representatives from other universities.
Create various reports concerning student enrolment, Annual reports, registrations, etc.
Advise students on research opportunities and career pathways in physics.
Serve as a member of departmental committees.
Undertake special projects as assigned.
Note: The incumbent may work evenings and weekends for open house and other events.
Your Qualifications:
Education: Undergraduate degree in Physics or related scientific discipline is preferred.
Experience: Experienced in university environment with undergraduate student affairs is preferred. Supervisory experience is preferred.
Your Key Strengths:
Bilingual; excellent verbal and written communication skills, in both English and French.
Demonstrated ability to establish and maintain effective working relationships with students, faculty, and staff.
Strong leadership abilities, with the capacity to motivate, guide, and support staff while fostering a collaborative, student‑centered work environment.
Ability to communicate complex academic information clearly and empathetically to a diverse student population.
Strong judgment and problem‑solving skills; able to assess complex student cases and provide informed guidance.
Highly organized, with the ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
Discretion and professionalism, with the ability to handle sensitive or confidential information appropriately.
Service‑oriented mindset, committed to supporting students’ academic and personal success.
Initiative and adaptability, able to work independently and proactively improve advising processes.
Proficient using MS Office Suite (Word, PowerPoint, Outlook and Excel). Knowledge of Minerva, Banner and Workday is an asset.
As one of Montreal's Top Employers, here is what we offer:
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-SAF1D - Student Affairs - Professional 1 (Excluded)Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.