Senior Occupancy Planner

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

As Senior Occupancy Planner, you will drive the client's global occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Regional Occupancy Planning Director, you will partner closely with Portfolio Strategy and the Client's Strategic Planning team, driving integration with relocation management, project management, and facilities management functions. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, as well as workplace design solutions. This role has 3 direct reports and is responsible for all aspects of people management for the team. You will understand the planned 1-5 year real estate strategy for all buildings and businesses in the portfolio, acting as the main point of contact for occupancy planning initiatives and escalations for the specified AMER region.

What your day-to-day will look like:

• Apply and validate finance-approved top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the Portfolio Strategy team to analyze the client's portfolio and identify opportunities to optimize space
• Develop scenario planning to support business engagement and Portfolio Strategy, analyze occupancy and attendance metrics, and derive proposed Desk Share Ratio (DSR) for each organization and team
• Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
• Report current and forecasted supply and capacity for a rolling three-year timeframe, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves
• Develop stacking diagrams of current and future state based on three-year headcount forecasts, obtain organizational alignment to migration and stacking plans, and coordinate scope and phasing schedules for project implementation
• Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans
• Review Site Audit Data (including seat assignments, occupancy, vacancy, labs, and equipment) and partner with local Space Planner for validation needs and timing
• Support the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations, and partner closely with Portfolio Strategy and real estate partners to assess space options and develop solutions that account for competing priorities.

Required Qualifications:

• Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field
• Minimum of 8-15 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning at a strategic level
• Proficient in CAFM systems and Bluebeam preferred
• Proficient in Microsoft Excel (pivot tables, V-Lookups, cell calculations, formulas, etc.)
• Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations
• Ability to work in all Microsoft Office suite software technology
• Ability to conduct and actively participate in video conferencing meetings effectively.

Preferred Qualifications:

• Experience with workplace strategy is highly desirable
• Experience serving as lead Occupancy Planner to a regional team of occupancy planners
• Experience leading special, ad-hoc planning analyses
• Strong relationship management skills and ability to deal with very sensitive information
• Experience facilitating communication between occupancy planners, space planners, Org Space Program Managers, and other GREF team members
• Experience incorporating occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site, and org-level allocations
• Experience supporting document development of long-range strategy incorporating occupancy strategy at building and org level
• People management experience including all aspects of leading and developing direct reports.

Location: Onsite

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Nashville, TN

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.