Job Posting Title:
Senior Facilities CoordinatorReq ID:
10149326Job Description:
About ILM
Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and now, Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here.
Your role?
The Senior Facilities Coordinator will assist the Facilities Manager with the overall smooth running of the ILM Sydney studio and facilities
This role requires an enthusiastic individual with exceptional organisational skills that has experience in what it takes to maintain facilities in a dynamic working environment including experience with WHS. This role requires someone who is a Team player and strives to maximise the team/department performance.
What will you be doing?
Manage a proactive maintenance program for the studio.
Manage external contractors’ relationships and requirements and proactively tender and review contracts.
Alongside the Assistant Facilities Manager, manage day to day WHS requirements including proactive preventative management of studio facilities and managing First Aid and Fire Wardens.
Assist with planned upgrades or works to the studio
Assists Assistant Facilities Manager working with departments and shows across space utilisation and assists with any department moves and seating plans.
Manages all maintenance issues and requests from the studio including ergonomic requirements, along with the Facilities team.
Assists with internal social events and screenings along with the Facilities team
Responsible for the aesthetics of the studio working with Assistant Facilities Manager
Assists with studio travel requests.
When required provides cover of Facilities Coordinators on the front desk and with all Facilities coordinator tasks.
All other duties as required.
To be a contributing member of this team, you will have a mix of these skills:
Minimum 3 years in a similar role
Adept at building strong relationships across all levels of the organization
Excellent communication skills
Proactive approach and solution focused
Enthusiastic self-starter with exceptional organisational skills
Ability to manage time effectively and continually re-prioritise tasks
Detailed and methodical approach to troubleshooting and resolving issues
Team player who will strive to maximise team/department performance
Experienced user of Google Suite & MS Office – Word, Excel, Powerpoint, Outlook
Bachelor’s Degree or Diploma or related equivalent work experience
JoinILM
This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
Job Posting Segment:
ILM SydneyJob Posting Primary Business:
ILM SydneyPrimary Job Posting Category:
Facility OpsEmployment Type:
Full timePrimary City, State, Region, Postal Code:
Sydney, AustraliaAlternate City, State, Region, Postal Code:
Date Posted:
2026-04-23