Scientific Operations Coordinator

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

None

Job Family:

Science and Research

Job Qualifications:

Skills:

Communication, Office Administration, Organizing, Problem Solving, Time Management

Certifications:

None

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Scientific Operations Coordinator

Position Summary

The Scientific Operations Coordinator will provide contractor administrative and operational support across multiple task orders supporting EPA programs and projects. This position requires a highly organized, detail-oriented professional capable of coordinating travel, processing invoices, supporting virtual meetings, monitoring shared email boxes, and assisting with general administrative functions. The Scientific Operations Coordinator will work closely with task order leads and project teams to ensure timely, consistent, and reliable support across all assigned EPA contracts.

Key Responsibilities

Contractual and Administrative Support

• Provide administrative support across multiple EPA task orders, ensuring consistency with contract requirements, deliverable schedules, and applicable procedures.
• Coordinate domestic travel authorization requests in accordance with EPA and internal contractor policies, including itinerary preparation, logistics, and documentation tracking.
• Process subcontractor travel invoices and support routine financial documentation, maintaining accurate logs and assisting with invoice reconciliation aligned to specific task orders.
• Monitor and manage shared email boxes for EPA project teams, triaging incoming communications, flagging high-priority items, and routing inquiries to appropriate staff.
• Provide administrative and technical support for EPA-related virtual meetings, workshops, and webinars, including scheduling, platform setup, distributing agendas, and supporting real-time facilitation.
• Record accurate, professional meeting notes and distribute summaries, decisions, and action items in accordance with task order reporting requirements.
• Manage scheduling activities, including coordinating availability across contractor and EPA staff, reserving virtual or physical meeting space, and preparing materials.
• Develop, format, and maintain course completion certificates for EPA training sessions, ensuring accuracy of participant information and consistency with branding and reporting needs.
• Support general office workflows, document management, task order tracking, and other administrative tasks as assigned.
• Perform data validation, analysis and cleansing to ensure accuracy and completeness of data.

Required Qualifications

• Bachelor of Science degree
• US Citizenship
• 3 years of administrative, project coordination, or analyst experience.
• Demonstrated ability to support multiple projects or task orders simultaneously within a deadline-driven environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
• Strong written and verbal communication skills.
• Outstanding organizational skills, attention to detail, and ability to prioritize tasks.
• Ability to work effectively with diverse project teams.

Preferred Qualifications

• Experience supporting federal government contracts.
• Familiarity with federal travel regulations.
• Experience with invoice processing, financial tracking, or contract support documentation.
• Experience developing professional templates, certificates, or formatted documents.
• Knowledge of EPA program areas or environmental program administration (a plus, but not required).

Competencies

• Positive attitude
• Attention to detail
• Project coordination
• Time management
• Customer service orientation
• Problem solving
• Professional communication
• Adaptability and willingness to learn
• Ability to work across multiple projects and handle competing priorities
• Interested in using AI tools to streamline work processes

GDIT IS YOUR PLACE
At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Flexibility: Full-flex work week to own your priorities at work and at home
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY
Explore a career in science and research at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your curiosity for discovery and innovation.

The likely salary range for this position is $63,750 - $86,250. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

Less than 10%

Telecommuting Options:

Remote

Work Location:

Any Location / Remote

Additional Work Locations:

USA VA Falls Church

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee’s date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

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Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans