Position Purpose:
The position of Regulatory Compliance Specialist is centered on ensuring adherence to pertinent local, state, and federal regulations by collaborating closely with the Regulatory Compliance Managers. This role demands a proactive approach in submitting and processing essential licenses, permits, and various regulatory reports, while acting as a conduit among Compliance Managers, Accounts Payable, and Purchasing. By leveraging advanced organizational and Microsoft Office skills, particularly Excel, the Specialist will efficiently manage compliance documentation and reporting, crucial to supporting business operations.
Key Responsibilities:
• Coordinate and Submit Regulatory Documents: Efficiently manage the submission of applications for licensing, permits, and regulatory documents to ensure full compliance with local, state, and federal regulations.
• Develop and Collect Compliance Data: Gather and compile data for regulatory reports, such as product tonnage, sales, Sara Title II, CA CERS, ensuring accuracy and completeness in alignment with statutory requirements.
• Facilitate Interdepartmental Collaboration: Serve as a pivotal liaison between Compliance Managers, Accounts Payable, and Purchasing to streamline communication and enhance compliance workflow effectiveness.
• Ensure Timely Documentation: Uphold strict timelines for the filing of documentation related to business and compliance activities, mitigating risks of non-compliance.
• Conduct Specialist Reporting: Execute environmental and other regulatory reporting assignments for designated report types and facility locations, reinforcing adherence to regulatory standards.
• Support New Product Introduction: Collaborate with the purchasing department to acquire Safety Data Sheets (SDSs) for new products, promoting health and safety compliance.
• Monitor and Communicate Permit Status: Prepare and deliver detailed monthly reports on the status of permit applications to inform Compliance Management and facilitate strategic decision-making.
• Adapt to Evolving Business Needs: Flexibly perform additional regulatory activities as dictated by business demands, ensuring continuous alignment with regulatory advancements.
Direct Manager Direct Reports:
The Regulatory Compliance Specialist will report directly to the Regulatory Compliance Manager. This position does not have any direct reports. The Regulatory Compliance Specialist will collaborate closely with various branch operational staff and other key internal stakeholders to ensure compliance with regulatory requirements.
Travel Requirements:
The Regulatory Compliance Specialist is required to undertake occasional travel to various branch locations for compliance audits and coordination, not exceeding 10% of the work schedule, to ensure alignment with regulatory standards and operational objectives.
Physical Requirements:
The Regulatory Compliance Specialist position is predominantly office-based, requiring the ability to work at a computer workstation for extended periods. The role involves frequent communication with colleagues and external partners, necessitating clear verbal and written communication skills. The position may require occasional movement within the office to attend meetings, access files, and coordinate with different departments. The ability to handle physical documents for filing and review purposes is essential. Reasonable accommodations will be provided to qualified individuals with disabilities to perform the essential functions of this role in compliance with ADA standards.
Working Conditions:
The Regulatory Compliance Specialist position is headquartered in our vibrant McKinney, TX office, offering a dynamic work environment that fosters collaboration and strategic partnership. The nature of the role necessitates a predominantly on-site presence, with potential opportunities for a hybrid arrangement subject to operational demands and manager approval. This position operates in a fast-paced, deadline-driven setting, requiring exceptional organizational skills and the ability to prioritize tasks effectively to ensure compliance with local, state, and federal regulatory requirements. Professionals in this role are expected to manage multiple concurrent projects and initiatives, balancing them with high levels of accuracy and attention to detail, to deliver timely and precise regulatory reporting and documentation.
Minimum Qualifications:
• Bachelor’s Degree strongly preferred, with emphasis on regulatory affairs, environmental science, business administration, or a related field.
• Proven work experience within regulatory compliance or a similar environment.
• Prior experience in independently managing tasks and responsibilities with minimal supervision.
• Previous exposure to licensing, permitting, or regulatory reporting processes highly advantageous.
• Advanced proficiency in Microsoft Office Suite, especially Excel, to compile, analyze, and present data effectively.
• Familiarity with Sara Title II, CA CERS, and other regulatory reporting tools is considered beneficial.
• Exceptional organizational skills, demonstrating a capability to manage multiple priorities and ensure timely completion of tasks.
• Strong ability to work within a fast-paced and diverse organizational setting.
• Effective communication skills to liaise seamlessly between departments, such as Compliance Managers, Accounts Payable, and Purchasing.
• Attention to detail with an emphasis on accuracy in reporting and documentation processes.
Preferred Qualifications:
• Advanced Regulatory Knowledge: Extensive understanding of local, state, and federal regulations related to licensing, permits, and environmental compliance. Certification in regulatory affairs is highly desirable.
• Analytical Expertise: Proven ability to analyze complex regulatory data and synthesize information into actionable insights, facilitating informed decision-making processes.
• Project Management Proficiency: Demonstrated experience in leading regulatory projects from inception to completion, ensuring adherence to project timelines and regulatory requirements.
• Communication Skills: Excellent verbal and written communication skills, with a proven ability to effectively liaise with regulatory authorities and internal stakeholders at various organizational levels.
• Problem-Solving Ability: Strong critical thinking and problem-solving skills, with the capability to navigate regulatory challenges and propose pragmatic solutions.
• Detail Orientation: A meticulous eye for detail, ensuring accuracy and precision in all regulatory documentation and reporting tasks.
• Technological Acumen: Proficiency in regulatory software tools and platforms, along with the ability to leverage technology for streamline reporting and compliance activities.
• Interpersonal Skills: Strong interpersonal abilities that enable successful collaboration with cross-functional teams, fostering a culture of compliance and accountability.
• Continuous Improvement Mindset: Dedication to continuous professional development and improvement of compliance processes, staying abreast of evolving regulatory landscapes.
• Work Ethic and Independence: Demonstrable ability to work independently with minimal oversight, while maintaining alignment with broader organizational objectives and compliance standards.
Minimum Education:
High school diploma or equivalent is required.
Preferred Education:
A Bachelor's Degree in a relevant field such as Environmental Science, Business Administration, or a related discipline is preferred to enhance strategic compliance initiatives.
Minimum Years Of Work Experience:
A minimum of three years of professional experience in a regulatory compliance capacity is required for consideration for the Regulatory Compliance Specialist position.
Certifications:
• Certified Regulatory Compliance Manager (CRCM) preferred.
• Completion of relevant regulatory compliance certification programs is advantageous.
Competencies:
• Attention to Detail: Ensures precision in the submission and processing of licenses, permits, and regulatory documents, maintaining accuracy across all reporting activities.
• Regulatory Knowledge: Demonstrates comprehensive understanding of local, state, and federal compliance requirements, including Sara Title II and CA CERS, to effectively support regulatory reporting and documentation.
• Analytical Thinking: Applies strong analytical skills to collect, interpret, and manage data for environmental and regulatory reports, ensuring thorough and compliant submissions.
• Communication: Exhibits excellent communication skills to effectively liaise between Compliance Managers, operational staff, Accounts Payable, and Purchasing departments, facilitating smooth processing and reporting.
• Project Management: Manages and prioritizes multiple regulatory tasks and projects efficiently, ensuring timely filing of paperwork and completion of regulatory activities as needed.
• Technical Aptitude: Utilizes advanced proficiency in MS Office, particularly Excel, to perform data management and reporting duties accurately and efficiently.
• Collaboration: Partners strategically with branch and departmental teams to ensure alignment on compliance activities, contributing to a cohesive approach to regulatory adherence.
• Self-Management: Demonstrates the ability to work independently with minimal supervision, maintaining productivity and meeting deadlines in a fast-paced, diverse work environment.
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Job Location: SRS Distribution - McKinney
7440 State Highway 121 McKinney, TX 75070-3104
As an Equal Employment Opportunity (EEO) employer SRS Distribution Inc., including all its subsidiaries, provides job opportunities to qualified individuals without regard to actual or perceived race, color, creed, religion, national origin, sex, gender, age, disability, gender identity, sexual orientation, citizenship status, uniform service, veteran status, marital status, genetic information, physical or mental disability, or any other characteristic in accordance with applicable federal, state, and local EEO laws. If you are an individual with a disability or a disabled veteran and require a reasonable accommodation in applying for any posted position, please contact Human Resources at US: 855.556.3221, or by email to: HR@Help.SRSDistribution.com with the nature of your accommodation request and include the Business name, location and title of the job opening. Please allow one (1) business day for a reply. All employment offers are contingent upon successful completion of a background check and drug screen, as permitted by law.
Competitive weekly/bi-weekly pay, discretionary bonuses, 401(k) with company match, Employee Stock Purchase Plan, paid time off (vacation, sick, volunteer, holidays, birthday, floating), medical/dental/vision, flexible spending accounts, company-paid life and short-term disability, plus optional long-term disability, and additional life insurance.