Provincial TB HIV Data Entry Clerk

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Key Responsibilities:

TB HIV and Data Entry

• Perform accurate and timely data entry for TB and HIV cases on a rotational basis, using
• designated TB and HIV information systems (e.g., NTP DS-TB database, HPDB).
• Support BMUs as per need at least 2 working days a week
• Support HIV program database -data entry as per need in high volume ART sites at least 1 working days a week.
• Ensure data entry complies with national TB and HIV reporting requirements and standards.
• Maintain high levels of accuracy and integrity in the data entered.
• Support coordination between PHA TB and HIV coordinators and PDCO/ PR Team to ensure 100% reporting from BMU, ART clinics and GeneXpert sites.(including condom distribution data).
• Based on guidance from PHA/ PR, carry out follow-up calls/ site visits (where ever feasible) to PMDT sites and GeneXpert testing sites regarding report submission, data reconciliation and such tasks.
• In 4 provinces – NCD, Morobe, Western Highlands and West New Britain, the position is shared with subrecipient as well.
•  Support SR level data entry at least 2 working days a week
• Support SR M&E officer for data clean up and timely submission to PR and PHA.
• Participate in joint visits to outreach sites with SR and PR team to assist peers/ supervisors in data entry

Support to PHA in report collection

• Assist in collecting, verifying, and compiling reports from BMUs and HIV ART clinic, GeneXpert
• Sites including Condom distribution and inventory data).
• Ensure all reports are complete and submitted according to the required deadlines to facilitate
• Timely analysis and decision-making.
• Coordinate with BMUs and ART clinics to address any issues or delays in report submission.
• Use data collection, entry and reporting tracker for each of the provinces on weekly basis. (number of BMUs/ ART centers/ Lab sites)
• Prepare a monthly calendar for visits to sites/ virtual engagement to ensure 100% report submission from these health facilities/ reporting units.
• Submit the data on time to PR team and PDCO for timely payment based on outputs and time of engagement.
• Work on feedback received from National office on data within same week of receiving the feedback
• Participate in trainings/ on the job capacity building opportunities/ virtual meetings for skill building on data management and program monitoring
• Assist in LFA visits, supportive supervisory visits, data quality reviews conducted by PR jointly with NDOH and other partners.
• Escalate any issues faced with internet/ database/ IT equipment within 24 hours or earlier by phone/ WhatsApp/ email.
• Participate in review meetings conducted by PHA.
• Carry out calls/ visits to non-reporting sites to carry out mop up of data entry
• Maintain a directory of all reporting units/ contact persons details for follow up/ visit planning.
• Participate in weekly calls with National office

Data Completeness, Backup maintenance, and Quality Audits

• Ensure datasets are complete and missing data is addressed promptly.
• Conduct weekly data quality checks to identify any inconsistencies or missing information.
• Maintain regular backups (e.g., weekly or monthly) of all digital and physical datasets to prevent data loss and ensure data integrity.
• Report any data discrepancies or issues to the TB-HIV Coordinator for resolution.
• Support to data analytics at provincial levels with appropriate back up and data protection as per data protection and right of access policy.

IT Asset Management

• Manage IT assets (computers, tablets, servers) used for data collection and reporting.
• Conduct routine checks to ensure all equipment is functional and report technical issues to the IT support team.
• Ensure that systems are secure and up-to-date with necessary software.

 Escalation of Delays and Data Issues

• Implement a system for monitoring deadlines for BMUs and HIV clinic reports, including issuing reminders and following up to ensure timely submission.
• Establish an escalation process to notify the PHA or TB-HIV Coordinator of any persistent delays or incomplete data, triggering corrective actions.

EDUCATIONAL QUALIFICATION/SKILLS, KNOWLEDGE & EXPERIENCE

• A diploma or degree in public health, social sciences information technology, data management, or a related field is required.
• At least 1 year of work experience in the field preferred. (Freshers are not encouraged to apply)
• Basic knowledge of IT asset management, troubleshooting, and system security maintenance.
• Experience in data entry, particularly in health programs/ TB and HIV programs, is required.
• Familiarity with health information systems such as DHIS2, OpenMRS, or similar platforms is highly desirable.
• Experience of data entry in other projects
• Knowledge of data protection, ethical reporting and data management practices as per PNG’s ICT laws
• Working in tough place – PHA / provincial hospital with space constraints. Working with partners, key population groups (including provincial and national Govt officers), TB patients including MDR TB patients and community members.
• Ability and willingness to travel within the Province

• Should have excellent organization, communication and interpersonal skills
• Team player and capacity to deliver the services in constricted timeframes.
• Experience in the usage of computers and officer software packages (MS Word, Excel, Power Point)
• Physically fit with no underlying medical conditions.
• Good communication skills in written and spoken English
• Be available to work weekends and on short notice.

Interested applicants should submit the following documents all in one PDF file before; 05 March 2026, 12:00 AM (Midnight, PNG Time).

• Expression of interest
• Detailed CV
• Valid Police & Medical Clearance Certificate

Applicant Types Accepted: