Personal Assistant

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

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Location: Chiswick office W4 5YA

Working Pattern: Monday-Friday in the office

Site Introduction

In 2021, pladis proudly opened the doors to our vibrant global hub, the MIU Campus. Located in the heart of Chiswick Park, West London. Just a short 5-minute walk from Gunnersbury Station, our campus is nestled within 33 acres of beautifully landscaped gardens, offering a welcoming and inspiring environment for all. Chiswick Park is home to both our UK and Global Corporate teams, bringing together diverse teams across the business.  

What will this role achieve?

In this role, you will support the VP of Supply Chain & VP of S&OP & Logistics  - UK&I by coordinating diaries, organising meetings, and providing general administrative and team support that enables them to operate effectively and deliver business objectives. Your day-to-day work will vary depending on the needs of each leader and team, and may include coordinating conferences, arranging travel, managing diaries, processing purchase orders, and preparing materials for meetings.

Success in this role will rely on being proactive, collaborative, and committed to contributing positively to the wider team.

What will be your key deliverables?

• Managing diaries & coordinating travel arrangements for the VP of Supply Chain & VP of S&OP & Logistics  - UK&I
• Managing and coordinating internal and external meetings, including preparing agendas, taking minutes, and supporting attendee management
• Organising conferences, events, and team activities
• Supporting projects and initiatives
• Coordinating onboarding activities for members of the extended leadership team
• Working closely with colleagues globally and across regions/sites to facilitate business activities
• Collaborating with the wider PA network and contributing to process improvements
• Managing requisitions and purchase orders
• Supporting cost centre management
• Assisting with inbox management and responding on behalf of leadership where appropriate
• Developing and maintaining PowerPoint presentations
• Setting up, maintaining, and taking ownership of team SharePoint sites

Bring your experience!

• Strong organisational and prioritisation skills
• Experience providing PA or administrative support to senior leaders
• Ability to work independently and take initiative
• Experience working in a fast-paced environment
• Strong stakeholder management skills and the ability to balance multiple tasks
• Proficiency with Microsoft Office, Outlook, and SharePoint

This role is not eligible for visa sponsorship

What will the interview process be?

• Initial Telephone call with Talent Acquisition  
• 1st stage interview – 45 minutes competency-based interview based on our company values and your experiences.
• 2nd stage interview – 90 minutes – a technical interview to understand your skill set/case study or presentation interview.

pladis does also use both Psychometric and Aptitude tests to support our processes so you may be asked to complete these as part of your process. Some processes may differ, but we will keep you updated!

What does pladis offer you?

• Annual Incentive Plan (AIP) – this is the business’s annual bonus scheme.
• Enhanced parental leave and a supportive phased return-to-work program to help colleagues balance family and career.
• Stakeholder Pension Scheme
• Life Assurance Cover ~ upon enrolment to Stakeholder Pension Scheme 
• 25 days + bank holidays 
• Holiday Enhancement Scheme
• 1 Volunteering Day per year
• Cycle to work scheme
• Discounted gym membership
• Discount and Cashback Scheme – make your everyday spending work hard for you on major high street brands, supermarkets and services
• Access to Employee Assistance Programme
• Financial Wellbeing Support
• Access to great training and development opportunities

Our Values

Purpose led – We’re energised and guided by our purpose to bring happiness with every bite

Agile – We’re ever evolving, we never stand still, always improving for our customers and our consumers.

Positive – We’re highly motivated optimistic, courageous, and we inspire each other to be better

Resilient - We’re persistent in the face of setbacks, quick to adapt, learn and move forward

Collaborative – We gain strength from operating as one pladis, winning and succeeding together

Best mix of ingredients

pladis is an equal opportunities employer, like every great recipe we’re a thoughtful mix. A happy and inclusive place to work that’s as diverse as our consumers and the communities we support, live and work in, all around the world. Where every voice is heard, and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive.

Accessibility at Chiswick

Our Chiswick site has step-free access, accessible entrances nad lifts between floors to support with individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to receive other benefits and privileges of employment, and where possible to perform key job functions.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business.
We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.