We are looking for a highly motivated and detail-oriented Global Partnerships and Protocol Administrator to join our dynamic team. This role is ideal for someone passionate about international collaboration, driven by operational excellence, and skilled in managing complex relationships.
About the Role
As the Global Partnerships and Protocol Administrator, you will provide essential administrative and operational support for the successful management of global partnerships, Memorandums of Understanding (MOUs), international agreements, and delegation visits. Your role will be key in ensuring that the efforts of the Global Partnerships and Protocol team run smoothly, efficiently, and in line with the University's policies and strategic goals.
This is a unique opportunity to play a pivotal role in supporting Macquarie University’s global engagement strategy while working in a collaborative, fast-paced environment.
This is a part-time role for a two-year fixed term contract. It’s expected that the incumbent of the position to work onsite for minimum 2 days per week.
Key Responsibilities
Assist with drafting, reviewing, and updating policies, MOUs, and partnership agreements, ensuring compliance with University policies and procedures.
Maintain and update the global partnership database and manage documentation related to institutional agreements and collaborations.
Provide operational support for international delegation visits, including coordinating agendas, booking venues, managing logistics like catering and gifts, and ensuring a seamless experience for stakeholders.
Support research activities, collating, analysing, and presenting data to inform briefings, team updates, and executive reports.
Generate regular and ad hoc reports on international agreements, partnerships, and associated activities.
Respond to and address enquiries from international partners and internal stakeholders, escalating issues where required.
Identify areas for improvement and contribute to updating documents, systems, and processes to enhance the efficiency and quality of the Global Partnerships and Protocol team.
Build and maintain strong working relationships with internal and external stakeholders from diverse cultural and professional backgrounds.
Provide guidance and oversight for casual staff and/or interns working within the department.
How to apply
Please apply online and attach a cover letter addressing how you meet the selection criteria with your resume.
Selection Criteria
A qualification in business, administration, or a related discipline, or equivalent experience in a similar role.
Proven experience in providing administrative or operational support for the development and delivery of international agreements or delegation visits.
Knowledge of the Australian and broader international education sector.
Proven ability to manage competing priorities and meet tight deadlines, high attention to detail and track record of managing confidential information.
Demonstrated experience in the development, review, and improvement of policies, procedures, and related documents.
Strong research, data collation, and analytical skills with the ability to produce detailed reports and briefings.
High cross-cultural awareness with the ability to communicate effectively and build strong relationships with diverse stakeholders.
Role Specific Inquiries: Stephen Fan, Director, Global Partnerships and Protocol stephen.fan@mq.edu.au
Applications Close: 10 December 2025 at 11:59pm AEST
We reserve the right to progress or decline an application prior to the application closing date including closing the advertisement prior to the stated closing date.
About Us
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. It was established in 1964 as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.
Why work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Purchased leave
Onsite child care facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport & Aquatic Centre
Onsite GP, imaging & physio clinics
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
10/12/2025 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.