Summary
The Administrative Assistant will provide essential administrative support to the branch, including handling company communications, preparing reports, managing correspondence, and maintaining and organizing files. This role also involves delivering exceptional customer service to both internal and external clients. The successful candidate will be responsible for answering incoming calls, filing documents, processing incoming mail, and managing billing tasks.
This part-time role is based at the Kelowna GFL office. A minimum of two days per week in-office is required, one of which must be Friday.
Specific Duties and Responsibilities
Answer incoming phone calls and respond to questions and inquiries.
Maintain working files as required for area personnel and all levels of branch management.
Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions.
Excel data entry.
Manage and complete billing tasks as needed.
Understand Company safety policy and maintain safety records for the division as required.
Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
Perform other duties and responsibilities as required.
Requirements
High School Diploma or GED required.
1-2 years’ experience in an administrative capacity would be preferred.
Knowledge, Skills and Abilities
Experience with Google Suite i.e. Sheets, Gmail, and Docs would be an asset.
Strong verbal and written communication skills to interact effectively with internal teams, clients, and stakeholders.
Ensuring accuracy in tasks like data entry, document preparation, and correspondence.
We thank you for your interest. Only those selected for an interview will be contacted.
GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact myworkdayrecruitment@gflenv.com
Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.
This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.