Office Support

The Role: 

As Office Support for our Toronto location, you bring experience from a role where people and spaces mattered, office coordination, hospitality, events, or front-of-house — and you're known for being reliable, approachable, and quietly making things run better. You're comfortable juggling varied tasks independently, from coordinating with vendors and catering to keeping shared spaces stocked, polished, and welcoming. 

Key Requirements:

• Prior experience in office coordination, hospitality, retail management, or a similar people-facing role
• A track record of keeping shared spaces organized and well-stocked
• Comfortable liaising with vendors, building management, and catering providers
• Familiarity with creating a warm, hosted atmosphere (hospitality or events background is a plus)
• Strong communication skills

Who You Are?

Relationship Builder

• Warm, personable, and comfortable being the face of the office
• Builds rapport with vendors, building management, and catering partners
• Remembers names, preferences, and small details
• Creates a welcoming atmosphere for staff and guests
• Includes: receiving lunch orders, hosting the lunch experience, receiving deliveries

Organized & Efficient

• Highly organized with strong attention to detail
• Manages time independently
• Sets up systems that run smoothly in your absence
• Keeps shared spaces and resources in order
• Includes: stocking fridges, snacks, glassware, and meeting room supplies; managing the dishwasher cycle; clearing old food; tidying lunch and leftovers; organising the supplies area and desks

Strong Communicator

• Communicates clearly and confidently, written and in person
• Comfortable as the point of contact for staff, vendors, and clients
• Adjusts tone to suit the situation
• Includes: coordinating with catering, liaising with building management, signing for deliveries

Directive / Independent Worker

• Works well with minimal supervision
• Takes initiative rather than waiting to be asked
• Maintains a high standard 
• Includes: daily walk-throughs of meeting rooms, washrooms, patio, and Cantina; straightening furniture; raising blinds; handling other tasks as needed

Adaptability

• Switches between task types comfortably, sometimes within the same hour
• Stays calm and effective when issues arise
• Adapts to shifting priorities without losing sight of recurring duties
• Picks up new tools and processes quickly

Mentimeter is committed to providing accommodations throughout the recruitment, assessment and selection processes in accordance with the Accessibility for Ontarians with Disability Act and the Human Rights Code. If you require accommodations during the application and hiring processes, please notify us and we will work with you on suitable accommodation(s), to the point of undue hardship. 

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Salary range for this role: $22.00 - $30.00 CAD

Minimum Expectation - 12 hrs a week  Monday, Wednesday, Thursday • 10am -2pm