Manager-Logistic

Job Title

Manager – Logistics

Location: Gurgaon, India (Hybrid)

Education

Graduate/Postgraduate in Supply Chain, Logistics, International Business, or a related field.

Experience

10-15 years or more in Supply Chain and Logistics. Experience in managing a team is preferred. Must have good knowledge of local commercial laws, Customs, GST, LC, CAD, and Incoterms.

ERP Experience

Proficient in working with SFDC and SAP-B4 HANA.

Responsibilities

System Logistics – Local Currency Orders (Function: Sales)

• Responsible for order acknowledgement through to delivery at the customer’s site.
• Once shipped from the Supply Centre – reviewing BOE, handling customs clearance, posting Goods Receipt in SAP, preparing dispatch documents from SAP, organizing transportation quotes, arranging insurance, and sharing all relevant documents with concerned stakeholders to close the process.
• Preparing documents for bank negotiation for LC orders.

Spare Part Logistics (Function: Service)

• Managing end-to-end processes for orders in foreign currency from the principal Supply Centre (SC) in Europe.
• Responsible for order acknowledgement, payment follow-up with regional operational coordinators/team leader, and follow-up with the Supply Centre for shipment.
• Sharing shipping documents with SC colleagues for booking with freight forwarders, reviewing airway bills received from freight forwarders, and forwarding the same to the regional back office for onward submission to the end customer.
• Preparing documents for bank negotiation to claim LC/CAD.
• Handling all customs-related queries.
• Coordinating credit hold release and compliance release from respective teams for SAP documents.

Purchase Orders on Overseas Vendors (Function: Sales & Service)

• Creating purchase orders in SAP and sharing them with vendors.
• Following up with the Finance & Accounts team for payments.
• Managing receipt of shipping documents from vendors, customs clearance, Goods Receipt in SAP, raising invoices, and preparing all required documents for final dispatch to end customers.

Sales Orders on Supply Centre – Warranty Replacement (Function: Service)

• Managing order processing, shipment documents, customs clearance, Goods Receipt in SAP, invoicing, and dispatch for warranty replacement parts.

Inventory Management (Function: Service)

• Handling physical receipt of parts.
• Managing returns (RMA process) for parts issued under engineer requests but not used.
• Coordinating returns of parts to MP NL as part of a one-time plan to reduce non-moving inventory, including all customs-related procedures.
• Conducting physical inventory counts as per company requirements.
• Driving reduction of inventory at consignment locations.
• Coordinating yearly statutory stock audits.
• Working on inventory reduction of obsolete/non-moving items.

Demo System (Function: Sales)

• Preparing documentation, transportation quotes, and managing dispatch to customer/demo venues and subsequent returns.

Return of Faulty Items to Supply Centre (Function: Service)

• Managing documentation and customs processes as per Supply Centre and India customs requirements.

Reporting (Function: Service)

• Generating order income and revenue reports from SAP, including inventory, parts consumption, open consignments, and pending orders.
• Preparing various Excel-based control reports for internal monitoring.

Third-Party Parts and Services (Function: Service)

• Requesting, following up, and completing part code creation for third-party items to enable order placement as per new processes.

Super User / JIRA (Function: Service)

• Creating and following up on JIRA tickets for issues encountered by self and other colleagues working on SAP.

Mentoring and Management (Function: Service)

• Managing and assisting the back-office team with complex issues related to processes and IT.
• Conducting training sessions for the team on new processes and system changes.

Cost Control & Process Improvement (Function: Sales & Service)

• Monitoring freight and logistics costs to ensure cost efficiency and budget adherence.
• Implementing process improvements to enhance logistics performance.

About the Company

Malvern Panalytical is a global leader in materials and biophysical characterization technology. The company helps scientists, engineers, and manufacturers across a wide range of industries better understand materials at the microscopic level to improve product performance, quality, and sustainability. Malvern Panalytical operates worldwide with advanced R&D and customer support centers, delivering innovative solutions that accelerate discovery and drive industrial excellence.

Why Join Malvern Panalytical?

• Be part of a globally recognized, innovation-driven organization.
• Work with a highly skilled, collaborative logistics and supply chain team.
• Opportunity to lead key process improvements that impact business performance.
• Continuous learning, global exposure, and professional development opportunities.

About us - Malvern Panalytical, Micromeritics and SciAps. 
Together we are a powerful and highly complementary combination of market leading technologies. 

We are the toolmakers for the world's most innovative companies, academic institutions, and government laboratories. We are their partners in discovery.

Malvern Panalytical instruments analyze the chemical, physical and structural nature of materials, from proteins to polymers and semiconductors to minerals. Our leading technologies measure particle size, shape, concentration and zeta potential, biomolecular interactions and stability, elemental concentrations and crystallographic structure.

Micromeritics manufactures systems for the characterization of particles, powders, and porous materials for a wide- range of end markets including catalysts, chemicals, building materials, clean-tech and battery.  Our leading technologies measure surface area, porosity, density, adsorption and particle activity.

SciAps specializes in portable X-ray fluorescence (XRF), laser-based (LIBS) and near-infrared (NIR) analyzers to measure any element in any environment. SciAps is the Center of Excellence for our handheld instruments.
We have a global footprint with R&D and manufacturing sites in North America, Europe, and Asia.

We are more than 2,500 employees in a customer-focused organization with sales and service offices in 20 countries, all committed to delivering expert and responsive customer support.

Part of Spectris plc, a publicly traded FTSE 250 company, Spectris combines precision with purpose, delivering progress for a more sustainable world. Precision is at the heart of what we do – our leading, high-tech instruments and software equip our customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive.

Malvern Panalytical, Micromeritics & SciAps
Your Partners in Discovery

Malvern Panalytical, Micromeritics and SciAps, part of the Spectris Group, are committed to a diverse and inclusive culture where everyone can thrive and achieve a fulfilling career. Changing the world isn’t something you can do on your own, or with a single way of thinking; it takes a wide collection of experiences, stories, knowledge, and expertise. We encourage applications from underrepresented individuals and people with diverse backgrounds. Although we always select the most qualified applicant for each role and make all decisions without regard to race, sex, age, or any other protected class, we are an inclusive, equal opportunity organization that prizes diversity. Your unique perspective is important to us.