Manager, Large-Scale Grants Post-Award Support

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

36

Job Family:

Research and Program Support

# of Open Positions:

1

Faculty/Service - Department:

Research Operations

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/04/27

Applications must be received BEFORE (YYYY/MM/DD):

2026/05/18

Hours per week:

35

Salary Grade:

Non-Union Grade NM1

Salary Range:

$104,880.00 - $131,101.00

The University of Ottawa
A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty, and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together for the shared purpose of constant improvement, personal development, service excellence, teamwork, and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Position Purpose:

Reporting to the Director, Sponsored Research Services, the Manager, Large-scale Grants Post‑Award Support, strengthens the University’s capacity to manage large‑scale and complex research awards. Leads a specialized team responsible for establishing the structures, guidance, and oversight needed for effective post‑award implementation for large-scale grants. By providing expert support to researchers and ensuring strong governance and compliance with funder and institutional requirements, the role mitigates risk, improves operational efficiency, and enables research teams to deliver successful, high‑impact transformational outcomes.

In this role, your responsibilities will include:

• Strategic Priorities and Initiatives: Designs and plans strategies and services for supporting and implementing large scale and/or complex research grants and more specifically the post-awards steps and processes. Overseeing the Large-Scale Grant Post-Award Unit’s portfolio of projects, ensuring effective prioritization, resource allocation, and risk management. Leads discussions with Nominated Principal Investigator (NPI), and NPI-hired manager or coordinator to provide guidance and high-level training and oversight to institutional coordination early-on in their project. Ensures that large-scale research projects are built on robust, strategically aligned budgets and executed on time, fully meeting the guidelines and priorities set by the granting agency.

• Reports: Spearhead the development of high‑impact institutional reports for multimillion‑dollar federal and multisector grants, driving strategic oversight while strengthening external accountability and compliance. Develop support mechanisms for researchers in the preparation of sponsor-mandated deliverables such as mid-term and annual progress reports, EDI action plan, Data management and governance plans. Conducts research and surveys, and compiles data, statistics and other information related to research activities and post-awards steps. Uses this information to provide advice and recommendations and to help with long-term strategic planning of resources to support the increase in large-scale grants secured by the institution.

• Human Resources: Directs all aspects of human resources management of the Large-Scale Grant Post-Award Unit members including recruitment, training and development, performance management, resource planning, goal setting, discipline etc. Ensures the team has the training and tools needed to do their jobs efficiently and effectively. Implements a functional structure to ensure staff are well coordinated and efficiently organized. Leads a team culture that focuses on continuous improvement, anticipating needs of internal and external stakeholders and prioritizes service excellence. Stays abreast of trends and best practices within the project management sector and specifically within research project management. Share knowledge with the team and with the greater research community.

• Advisory Services and Liaison: Provides researchers with expert guidance and serves as a liaison with other research support services to ensure the successful implementation of funded research projects. Responsibilities include, but are not limited to: assist with project launch (including account set up, agreement execution and subgrants), support complex human resource planning and recruitment, develop and monitor performance indicator, coordinate reporting and mid-term review, help with project closure (including no-cost extensions). Provides expertise and consultation on interinstitutional research initiatives and works with other institutions to support funded initiatives so that they comply with granting agencies’ requirements.

• Planning for Unit’s activities and cost recovery process: Plans and oversees the Unit’s activities and cost‑recovery processes. Conceptualizes, develops, and maintains internal procedures and a financial tracking system to ensure the long‑term sustainability of the Large‑Scale Grant Post‑Award Unit’s budget.

• Operations: Analyzes and interprets granting agencies’ requirements and guidelines and solves complex post-award administrative problems in a timely manner. Directs and implements post-award management processes for large-scale, interdisciplinary funded grants to ensure compliance with the terms and conditions of sponsors regulation and delivery of funding to researchers at the uOttawa and their multiples collaborators. Authorizes the opening of accounts and credits of funds for awarded grants and contracts. Develops and implements internal project management regulations and procedures in order to improve efficiency and strategic collaboration with other relevant post-award sectors (HR, Finance, IT, facility…)

• Training and Guidance: Designs and leads workshops and information sessions for researchers and their lab manager on how to manage large/complex research initiatives and on administrative procedures related to post-award research management in order to provide clarity and streamline the process.

• Promotion: Develops, updates, and maintains communication tools (e.g., webpage, guides, etc..) to promote and clarify the Unit’s services and tools. Works with internal and external actors to help promote University research outcomes so that researcher’s discoveries, research initiatives, inventions and other exceptional accomplishments garner visibility and publicity with the media and general public.

What you will bring:

• Master’s degree with a strong research component in a relevant field, or an equivalent combination of education and work experience

• A minimum of 7-10 years of relevant experience in a research-intensive University or research administration.

• 3 years of experience in supervision

• Extensive knowledge of university policies, HR, procurement and Finance procedures and research management systems

• Extensive knowledge of university post-award administration processes in complex de-centralized environments, the life cycle of research grants and awards, compliance requirements, research project management principles and financial management practices.

• Excellent knowledge and ability to interpret the principles and methods of research administration, granting program management and research contracting.

• Knowledge and experience in the development of Standard Operation Procedures, planning documents and advising senior leadership.

• Experience developing and delivering workshops related to research management.

• Proven ability to work and achieve objectives within an evolving complex policy and procedure framework.

• Excellent comprehension and critical analysis skills with ability to evaluate institutional risk.

• Outstanding interpersonal skills, with the ability to work with researchers, administrators, faculties, staff, students, administrators from other institutions and sponsors.

• Demonstrated ability to create, maintain and build relationships and partnerships within the University and externally.

• Excellent written and verbal communication skills in both English and French.

• Ability to prioritize tasks, meet deadlines and manage multiple projects simultaneously.

• Ability to work in a high volume, deadline driven, environment while maintaining attention to detail.

• Experience using computer systems and applications such as Windows, word processing software, spreadsheets, databases, presentation software, the internet and email

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.