Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.
Job Summary
The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys. This critical team member will have strong skills in both legal and administrative support. This is a full-time position, 4 days in office with 1 day remote.
The focus of the legal assistant support function includes drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), calendar maintenance, managing attorney expenses, submitting invoices, and coordinating travel arrangements.
Essential Functions
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve success
- Provide support for 4-5 attorneys in employment law matters and backup support as needed
- Interact with internal departments, outside agencies, vendors and clients.
- Draft/revise/proofread correspondence, pleadings, documents and other documents as directed
- Handle a wide variety of complex and confidential time-sensitive material
- Work with appropriate teams to complete conflict checks and open new client engagements as requested and maintain docketing for litigation attorneys
- Maintain calendars, CLE, reports and time records
- Coordinate travel arrangements as needed; assist with expense reimbursement.
- Various office and client filings
- Other office administrative functions as needed
Qualifications/Skills Required
- At least 1-year recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus
- Familiarity with state and federal rules and procedures
- Must have a solid understanding of technical legal terminology as well as experience with electronic court filings
- Experienced with trial preparation and briefs
- Strong verbal and written communication skills, as well as excellent proofreading skills
- Responsive to deadlines, balance workload and take initiative
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience with law firm software including billing, expenses, document management, etc. is a plus
- Strong interpersonal skills and ability to work well in a cooperative office environment within a large firm, and communicate with attorneys and support staff on every level
- Must be well organized and detail oriented
- Punctual with excellent attendance
Educational Requirements
- High School diploma or equivalent required
- 4-year college degree preferred
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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.