HR Administrative Assistant

Ready to join a global leader in air movement and ventilation? At Greenheck Group, joining our team means more than just starting a job, it’s joining an award-winning culture prioritizing your growth and development. Our unwavering commitment in supporting our team members both personally and professionally has earned us national recognition time and time again. As an innovative, environmentally responsible manufacturer of commercial HVAC systems, Greenheck Group designs and manufactures industry-leading air movement and ventilation solutions through our family of trusted brands. Our products are found in commercial, institutional, and industrial facilities worldwide, from schools and hospitals to factories and stadiums. Since 1947, we’ve proudly invested in our people and our communities, fostering innovation, leadership, and opportunity at every level. We are more than products, we are a team of inspired people doing extraordinary things.

Your opportunity:

The HR Administrative Assistant is responsible for coordinating and providing administrative support to the human resources department. Performs a variety of administrative duties to assist Human Resources, plant managers and others in the performance of their duties.

What you’ll be doing:

• Provide administrative support to the HR Department (HRBPs, recruiting, payroll, and benefits).

• Assist with production hiring process coordination including such as scheduling of interviews, reference checks, assessment process, benefits information, updating of e-recruiting system and other duties as assigned.

• Greet and assist visitors / employees in a courteous, professional manner.

• Answer HR related questions when possible.

• Answer phone – external / internal customers in a courteous, professional manner.

• Job verifications – submit through fax or phone confidential information. Responsible for electronic data management of HR files and documentation – coordinate scanning /

• indexing / shredding of confidential information into electronic records database.

• PO requisitioner for HR.

• Distribute communication/training materials to shop supervisors.

• Assist with data entry of information for benefits, training, etc. into UltiPro.

• Assist with the coordination of activities related to new employee orientation, department meetings, visitors, training, etc.

• Administration of production attendance program.

• Administration of union grievances.

• Performs miscellaneous clerical functions and special projects as assigned.

What you should have:

• 2-4 years of relevant work experience required.
• 2 Year / Associate Degree or equivalent years of job experience required.

COMPENSATION & BENEFITS

Greenheck Group takes pride in providing competitive pay along with a comprehensive benefits package as part of our total rewards program.  The starting base pay range for this position is $21.39/hour - $26.43/hour and may vary based on factors such as job-related knowledge, skills, experience, and performance.  

With best-in-class benefits, you can be the best you, and together, we can be the best in the industry.  Visit our Perks & Benefits page for more information on these offerings:

• Health & Family Support
• Financial Security
• Learning & Development
• Rewards & Recognition
• Wellbeing & Mental Health
• Work-Life Balance
• Fun Perks

SPECIAL NOTATION

The preceding statements are intended to describe the general nature and level of work being performed by people in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills. The Employer retains the right to change or assign other duties to this position.

PHYSICAL REQUIREMENTS

Work is performed in an office environment and requires the ability to operate standard office equipment, such as a computer and phone. Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial motions of the wrists, hands, and/or fingers. The person is required to have close visual acuity to perform an activity such as: preparing and analyzing data, and figures; transcribing; viewing a computer terminal; extensive reading. Occasional mobility required to attend in-person meetings and complete various office tasks.  Work may be performed in company’s setting, home, or hybrid.

EEO STATEMENT

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

ACCOMMODATIONS REQUEST

Greenheck Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.  To request an accommodation for the application or interview process, please email HR@greenheck.com with your name, job title, posting number, and requested accommodation.

RECRUITING FRAUD ALERT

At Greenheck Group, your personal information and online safety are our top priorities. Our recruiters will only direct candidates to apply through our official career page at https://greenheckgroup.com/careers/. We will never request payments, financial account details, or sensitive information such as Social Security numbers. If you’re unsure about the legitimacy of a message, please contact HR@greenheck.com for verification.

If you're looking for a place to grow while working with happy, enthusiastic, values-based people, you'll enjoy your career with us!