Job Posting Title
Financial Operations CoordinatorAgency
740 STATE TREASURERSupervisory Organization
Office of the State TreasurerJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
The annual salary for this position is up to $50,000, based on education and experience.Job Description
Starting Annual Salary Range: $40,000 – $50,000
The Office of the State Treasurer (OST) is seeking a detail-oriented, organized, and dependable professional to join our team. The Financial Operations Coordinator will serve as a key support role within the Debt Management Division, which is responsible for providing oversight of debt issuance by state governmental entities and administration of the Oklahoma Capitol Improvement Authority (OCIA). The position will provide administrative, clerical, and operational assistance to the Deputy Treasurer for Debt Management in support of approximately $3 billion in annual bond offerings and will work closely with the OCIA Director to support the administration of the $1.3 billion debt portfolio and $1.1 billion Legacy Capital Financing Fund.
State employees enjoy a comprehensive Benefits Package with a generous monthly benefit allowance between $150 and $1,700 to offset the cost of insurance premiums for employees and their eligible dependents, a retirement savings plan, 11 paid holidays, and longevity payments. Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.
Work is typically performed in a climate-controlled office setting with exposure to moderate noise level. While performing the duties of the job, the employee will be required to communicate with others, move about inside the office, perform keyboard and 10-key entries. This position requires long periods of remaining in a stationary position and daily use of a computer and phone.
The responsibilities of this position will vary from day to day but will consistently provide administrative, organizational, and operational support to the Deputy Treasurer for Debt Management and the OCIA Director.
General Administrative & Organizational Support
Maintain contact lists for boards, organizations, service providers, and state agency partners.
Maintain organized files of source documents, including meeting materials, bond records, invoices, and bond transaction files.
Assist with meeting preparation for the Council of Bond Oversight and OCIA Board, including scheduling in compliance with the Open Meetings Act, confirming quorum, and assembling electronic and hard-copy meeting packets.
Serve as clerk for the Council of Bond Oversight and OCIA Board meetings, including calling roll, recording votes, and drafting minutes for review.
Monitor and update website content on a monthly and as-needed basis.
Assist with compilation of various annual reports produced by the Division.
Perform other duties as assigned, including clerical tasks such as data entry, form-letter drafting, and assistance with travel claims.
Support for the Deputy Treasurer for Debt Management
Provide administrative support for the Council of Bond Oversight, including preparation of approval letters, tracking approval conditions, and monitoring of bond issuance timelines.
Assist with invoicing for bond issues pursuant to the Council’s Administrative Rules, including drafting, distribution, and record retention.
Provide administrative support for special projects within the Debt Management Division, including continuing education and training initiatives.
Support for the OCIA Director
Update monthly and annual reports related to bond and LCFF projects for stakeholders.
Manage purchase orders and invoices related to project construction funds for bond issues.
Entry of accounts payable and accounts receivable data for OCIA bond issues and LCFF projects, for further reconciliation.
Knowledge of
Standard office practices and procedures, including records management, document formatting, and data organization.
Standard administrative, bookkeeping, and financial recordkeeping practices.
Microsoft Office applications, particularly Excel, and general office technologies.
Skills in
Managing complex administrative workflows, multitasking, and maintaining organized systems for documents, schedules, and records.
Communicating professionally with staff, agency partners, and external service providers.
Preparing accurate, well written materials, including minutes, letters, spreadsheets, etc.
Applying analytical thinking to identify irregularities, research issues, and support resolution.
Ability to
Maintain exceptional attention to detail while managing multiple priorities and deadlines.
Exercise sound judgment, discretion, and critical thinking when handling sensitive information.
Anticipate needs, take initiative, and support executive-level work with minimal supervision.
Work collaboratively across teams and maintain strong working relationships.
Completion of a bachelor’s degree in accounting, business, finance, or another field closely related to the specifics of the position.
2+ years of related experience preferred but not required
Additional consideration will be given to applicants who have completed relevant degrees and have demonstrate expertise in this or a directly relatable career field.
Core working hours are Monday through Friday, 8:30am to 5:00pm.
All new hire employees are subject to a minimum 6-month to 1-year trial period.
This position is at-will and Non-Exempt.
If education, certification, or license is required to meet qualifications, applicants must provide documentation with application.
All applicants must be legally authorized to work in the United States.
This job description is not designed to cover nor contain a comprehensive listing of activities, duties or responsibilities that are required of the applicant selected for this job. Duties, responsibilities, and activities may change at any time with or without notice based upon agency and divisional needs.
The Office of the State Treasurer is an Equal Opportunity Employer.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
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