Main purpose
The successful candidate will support the Facilities team across a range of responsibilities, including inventory management, vendor coordination, procurement of essential office supplies, and the reporting and documentation of related processes. This is a 6-month fixed-term position.
Key responsibilities
Procurement:
- Supplies Planning: Conduct regular stock surveys and analyze consumption patterns to execute monthly purchases of sanitary, cafeteria, and stationery supplies, managing relationships with preferred vendors.
- On-Demand Purchasing: Handle non-recurring purchase requests by gathering and comparing a minimum of 2–3 quotes, evaluating costs and Service Level Agreements (SLAs) to recommend the most suitable vendor.
- Project Support: Collaborate on tender processes and coordinate deliveries for minor works and office renovations.
Vendor Coordination:
- Schedule and follow up on planned maintenance routines with vendors, managing building access authorizations as required.
- Track and report progress against the working calendar to ensure timely execution.
Asset & Inventory Management:
- Warehouse Control: Maintain an accurate and up-to-date inventory of parts and equipment across internal and external warehouses and office locations, generating inventory reports as required.
- Disposal Management: Coordinate equipment decommissioning and removal from active inventory in collaboration with the Zonamerica Inventory Control team.
Event Coordination:
- Provide end-to-end logistical support for corporate events, managing vendor relationships and coordinating all operational requirements in line with specific event briefs.
Preferred qualifications
- Facilities and/or related administrative work experience is valued.
- Work background in multinational companies is a plus.
Attributes for success
- Strong ability to thrive in a fast-paced, international work environment.
- Proactive, detail-oriented, and highly organized.
- Analytical mindset with the ability to work independently and take ownership of tasks.
Equal opportunity employer
We are an Equal Opportunity Employer and take pride in a diverse workforce! We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.