Executive Secretary

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Job Title:

Executive Secretary

Cost Center:

301191272 ECHos-Administration

Scheduled Weekly Hours:

40

Employee Type:

Regular

Work Shift:

Mon-Fri; day shifts (United States of America)

Job Description:

JOB SUMMARY

The Executive Secretary generally supports executives of the organization with responsibility for a major organizational function or with responsibilities that include system-wide oversight. The individual will compose correspondence requiring some understanding of technical matters and may sign for executive when technical or policy content has been authorized. The Executive Secretary will note commitments made by executive during meetings and arranges for staff implementation, will establish appointment priorities and review outgoing correspondence for the executive’s approval. The individual will review incoming materials, complete preliminary research when necessary and in the executive’s absence, ensures requests for action or information is relayed to appropriate staff members in a timely manner or determines whether the executive should be notified of important/emergency matters.

JOB QUALIFICATIONS

EDUCATION

Education qualifications must be from a school whose accreditation is recognized by Marshfield Clinic Health System.

Minimum Required:

• Bachelor’s degree in Business Administration or related field and two years of secretarial experience.
• Associate degree in secretarial science or related field and four years of secretarial experience.
• Seven years of secretarial experience.

Preferred/Optional: Associate degree in secretarial science or related field.

EXPERIENCE 

Minimum Required: Demonstrated proficiency with the Microsoft Office Suite. Demonstrated proficiency with verbal, non-verbal and written communication skills including grammar, punctuation and spelling.

Preferred/Optional: Experience as an Executive Secretary within a healthcare setting. Experience working with Microsoft Outlook calendars, Microsoft PowerPoint and Adobe.

CERTIFICATIONS/LICENSES 

The following licensure(s), certification(s), registration(s), etc., are required for this position, which must be maintained in good standing:

Minimum Required: None

Preferred/Optional: None

Marshfield Clinic Health System is committed to enriching the lives of others through accessible, affordable and compassionate healthcare.  Successful applicants will listen, serve and put the needs of patients and customers first.

Exclusion From Federal Programs: Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid.  This is a condition of employment.  Employee must immediately notify his/her manager or the Health System’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program.

Marshfield Clinic Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.