Job Responsibilities:
Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
Support the planning and coordination of department or organization wide events/ meetings.
Work with departmental and institutional managers to manage and monitor the department budget.
Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
Support the Senior Vice President, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.
Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
Contribute to the creation of documents (i.e., presentations/ manuscripts/ grant writing, etc.) with higher independence, delegating to others and providing guidance and assistance to others.
Support the management of compliance issues.
Mentor junior members of admin team.
Perform other duties as assigned to meet the goals and objectives of the department and institution.
Maintains regular and predictable attendance.
Minimum Education and/or Training:
High school diploma/GED required.
Bachelor's degree preferred.
Minimum Experience:
Minimum Requirement: 8+years' experience in administration or related area.
Experience Exception: Bachelor's degree and 2+ years' experience in administration or related area.
Substantial experience planning/ coordinating events including coordination and vendor management.
Substantial experience managing communication with stakeholders including senior leaders.
Substantial experience in document management, reporting and analysis.
Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).
Preferred Professional Strengths:
Ability to manage multiple projects: Demonstrates strong capacity to plan and coordinate several initiatives simultaneously in a fast‑paced, deadline‑driven environment.
Exceptional communication skills: Excels in written and verbal communication, with the ability to create clear, professional materials.
Team‑focused collaborator: Works effectively with colleagues and communicates ideas objectively and constructively.
Strong organizational abilities: Possesses excellent time‑management skills and can strategically prioritize competing tasks.
Technical proficiency: Skilled in the Microsoft Office suite, with experience producing reports and polished presentations.
Compensation
In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $31.50 - $55.00 per hour for the role of Executive Coordinator, Academic & Biomedical Operation.Explore our exceptional benefits!
No Search Firms
St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.