Executive Assistant to President & Managing Director

Executive Assistant to President & Managing Director

Description -

Job Summary

The Executive Assistant (EA) to the President and Managing Director of HP Canada provides high-level administrative and strategic support to the President and leadership team. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA acts as a trusted partner, ensuring seamless coordination of executive activities, communications, and business operations while working closely with the Chief of Staff to support organizational priorities and executive initiatives. This role requires strong anticipatory management skills, including anticipatory calendar management, with the ability to proactively identify needs, resolve issues before they arise, and ensure the President and leadership team are prepared and supported at all times.

Key Responsibilities

• Manage and maintain the President’s complex calendar, including scheduling meetings, travel arrangements, and executive priorities.

• Provide anticipatory calendar management by proactively assessing scheduling priorities, identifying conflicts, preparing briefing needs, and ensuring alignment with business objectives and executive commitments.

• Partner closely with the Chief of Staff to coordinate executive priorities, strategic initiatives, and leadership activities.

• Serve as the lead Executive Assistant for the organization, providing guidance, support, and coordination for other administrative professionals across the business.

• Foster collaboration and best practice sharing among the administrative team to ensure operational excellence and consistency.

• Coordinate domestic and international travel, itineraries, expense reports, and logistics.

• Prepare presentations, reports, agendas, briefing materials, and executive communications.

• Support and maintain standard executive communications, including internal announcements, leadership updates, presentations, and organizational messaging.

• Serve as a liaison between the President, leadership team, employees, customers, and external partners.

• Organize and support executive meetings, leadership events, town halls, and board-related activities.

• Handle confidential and sensitive information with a high degree of discretion and professionalism.

• Track action items, follow up on deliverables, and ensure timely completion of key initiatives.

• Support strategic projects and operational activities on behalf of the President’s office.

• Assist in planning and coordinating employee engagement and leadership initiatives across HP Canada.

• Build strong partnerships with internal stakeholders across HR, Finance, Legal, Sales, and Operations teams.

• Anticipate executive needs and proactively resolve scheduling or operational challenges.

Education & Experience Recommended
• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Preferred Certifications
NA

Knowledge & Skills
• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements

Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

About HP

HP creates new possibilities for technology to have a meaningful impact on people, businesses, governments and society. The world’s largest technology company and ranked 10 on the Fortune 500 list for 2012, HP

brings together a portfolio that spans printing, personal computing, software, services and IT infrastructure to serve more than 1 billion customers in over 170 countries on six continents. HP invents, engineers, and

delivers technology solutions that drive business value, create social value, and improve the lives of our clients. HP Canada’s Talent Acquisition processes involve the use of technology, including but not limited to, artificial intelligence (AI) tools, to support the screening, assessment, and selection processes. These tools are designed to enhance fairness and efficiency, and all hiring decisions are reviewed by our recruitment team to ensure alignment with HP’s hiring standards and applicable Provincial employment laws. This job posting is for an existing vacancy or a position expected to become vacant in the near future.

Compensation and Benefits

The salary range for this role is $57,000 to $75,000 annually with . Pay within this range will be based on the review of experience, skills, and internal equity. 

As a full time, employee of HP Canada, you will be eligible to participate in the company's group benefit programs, including medical, dental, life insurance, and disability coverage, subject to the terms and conditions of the applicable plans. During your employment term, you will receive 15 paid vacation days per year prorated based on your start date. Detailed information regarding benefits—will be provided upon hire and is subject to the terms and conditions of the applicable plans.

Equal Opportunity Employer:

HP Canada is an equal opportunity employer. We welcome the many dimensions of diversity. Upon request by qualified candidates, accommodation of special needs may be considered during all stages of the selection process within the framework of the HP Accommodation Policy. If you need assistance in filling out the employment application or require a reasonable accommodation while seeking employment, please e-mail canadaaodaofficer@hp.com.

Note: This option is reserved for applicants needing a reasonable accommodation related to a disability. In order to satisfy our contractual obligations with clients, the successful candidate will be required to pass a basic, standard Criminal Records check. You will also be required to sign off on HP's Confidentiality, Non-Solicitation and Conflict of Interest Agreement.

Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Job -

Administration

Schedule -

Full time

Shift -

No Shift premium (Canada)

Travel -

No

Relocation -

No

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"