Executive Assistant (NCS) - Department of Housing and Community Development

THIS IS A NON-CIVIL SERVICE POSITION
 

Salary Range:    

$56,607.00 - $90,572.00 Annually
 

Hiring Salary Range:    

$56,607.00 - $73,589.00 Annually

Get to Know Us   
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary     
The Executive Assistant provides high-level day to day administrative and strategic support for Senior Staff in the Housing Commissioner’s Office. The Executive Assistant will be a strong administrative professional that performs a variety of complex office, administrative and keyboarding work using Microsoft Office and other proprietary software programs to support DHCD agency leadership.

Essential Functions     

• Provide high level day to day administrative and strategic support for the Housing Commissioner’s Office.
• Attends, conducts, and participates in meetings conferences and similar situations to gather or present information.
• Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to superior's attention; provides information or answers to questions not requiring superior's attention.
• Maintains appointment schedule and arranges meetings and conferences for superior; suggests and arranges alternate dates when original schedule cannot be met; notifies superior in advance of meetings and assembles correspondence, files and other material for meetings.
• Maintains meeting notes for meetings attended by the superior.
• Composes correspondence independently; routes information or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
• Establishes and maintains effective working relationships with other employees necessary to expedite matters for superior.
• Performs other related work as required

Minimum Qualifications
Education: Have a high school diploma or a GED equivalent.

AND
 

Experience: Have three years in executive level office support including two years of scheduling appointments, writing correspondence, setting up meetings and agendas and working in a confidential environment.
 

OR
 

Equivalency Notes: Have an equivalent combination of education and experience.

Knowledge, Skills, and Abilities     

• Knowledge of office practices and procedures.
• Knowledge of the basic uses and capabilities of computers and information technology.
• Knowledge of English grammar and usage, spelling, punctuation and vocabulary.
• Proficiency in the application of Microsoft Office Suite Products to produce letters, reports and presentations                                                                                  
• Ability to prepare correspondence and reports.
• Ability to attend and participate in meetings.
• Ability to maintain effective working relationships with agency staff and the general public
• Ability to communicate effectively, both orally and in writing
• Ability to adjust priorities, complete multiple tasks accurately and efficiently to meet changing deadlines.
• Ability to work independently and in a collaborative team environment
• Ability to take initiative and follow through on tasks.

Additional Information

Background Check  

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation    
All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.

Financial Disclosure
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.  Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER