ADMINISTRATIVE ASSISTANT (SMP) NF-02 RFT (LOCAL COMMUTING AREA ONLY)

ADMINISTRATIVE ASSISTANT (SMP) NF-02 RFT (LOCAL COMMUTING AREA ONLY)

Department: Department of the Navy

Location(s): Iwakuni, Japan

Salary Range: $17 - $19 Per Hour

Job Summary: Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Major Duties:

• Provides administrative and clerical support to program office. Operates a personal computer (PC) and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs. Enters data and produces a variety of correspondence, reports, and recaps in regard to program operations and execution. Screens incoming telephone calls, determining those which can be answered, and those which must be referred. May make arrangements for meetings including space and time and notify those who are to attend of the topics to be discussed. Prepare detailed or summary reports for meetings. Establishes and maintains subject matter files and records. Types complex correspondence such as statistical reports, budget spreadsheets, financial statements, directives from handwritten drafts or oral instructions in accordance with available guidelines, regulations, and applicable instructions by utilizing a personal computer. Responsible for proofreading and correcting spelling, punctuation, and formatting errors on all prepared correspondence to ensure accuracy and completeness. Responsible for providing front desk coverage as needed to ensure eligible patrons can continue to access and utilize the facility. May be responsible for opening and closing procedures. Will need to work at other Semper Fit Activities' front desk as needed for staffing purposes. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Take action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Qualifications: MINIMUM QUALIFICATIONS: 1. Minimum one year of experience that demonstrates working knowledge of a personal computer and peripheral equipment using Microsoft software or a similar integrated software program. 2. Skill in preparing documentation and presentations in proper format, in accordance with Naval Correspondence standards, grammar, spelling, and punctuation rules. 3. Working knowledge of word processing, databases, spreadsheet, and graphics utilization and implementation. 4. Experience in the performance of a variety of clerical duties, such as typing, filing, record keeping, etc. Excellent oral and written communications skills. Must be able to obtain and maintain a low-risk, non-sensitive Tier-1 background investigation with favorable eligibility as required. Please include MONTH/YEAR and HOURS per week for all previous work experience listed on the resume. If there is no indication of time in position, we will credit the minimum.

How to Apply: All applications must be submitted online via the MCCS Careers website: Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. Required Documents: *Education/certification certificate(s), if applicable. *Proof of foreign education is not necessary for applicants unless it is listed as a requirement, as specified in the PD or qualification standards. If a foreign institution's education is used to fulfill those requirements, then a credential evaluation verifying U.S. equivalency will be necessary. *If prior/retiring military, DD214 Member Copy/Statement of Service *PCS Orders and Family Entry Approval (Military) OR Sponsor's Letter of Employment (Civilian) *If you have prior federal employment, please submit your most recent Personnel Action Report (PAR), SF-50, SF3434, SF2545, or paperwork that is equivalent to the others listed. MILITARY SPOUSE PREFERENCE (REGULAR PT/FT NF3 & Below) All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process. If a copy of the orders are not submitted during the application process, the spouse will NOT be considered as part of the military spousal preference population when being routed to the hiring manager for consideration. ** NOTE - In accordance with MCO P12000.11A there is no limit to the number of times spousal preference may be applied to referral and selection for non-continuing positions (flexible). Spouses may be simultaneously referred for continuing and non-continuing positions. This preference may be exercised once for each permanent relocation of the military sponsor and eligibility of spousal preference terminates upon acceptance or declination of an offer for a Regular Full-Time or Part-Time position, even if the spouse elects any other categories on the initial application. (Applies to all positions NF03 and below level) LEGAL IMMIGRATION STATUS RESPONSIBILITY **NOTE (1) In regards to your current legal residence status in Japan, it is your responsibility to maintain legal residence status and take necessary steps to retain a current Visa up until you are employed with MCCS and issued SOFA status. **NOTE (2) For applicants with Japanese permanent residency status; in accordance with USFJI 36-2611, para. 4.2.2.1., the individual is not entitled to acquire double residency status in Japan. SOFA status will be granted once you take an action to relinquish Japanese permanent residency.

Application Deadline: 2026-03-09