Job Title
Executive Assistant IAgency
Texas A&M UniversityDepartment
School of Engineering MedicineProposed Minimum Salary
CommensurateJob Location
Houston, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
The School of Engineering Medicine in collaboration with Texas A&M College of Engineering, Texas A&M School of Medicine and the state’s top-ranked Houston Methodist Hospital offer an innovative medical school program called ENMED. This program was established to transform healthcare through translational interdisciplinary research, the development of medical technologies, and the development and training of “Physicianeers.” ENMED delivers a revolutionary blended curriculum with focus on innovation and entrepreneurship where students receive a Doctor of Medicine and Master of Engineering degree in the same four years.
What we want
The Executive Assistant I provides administrative support to the department leadership and faculty. Work involves coordinating high-level operations of the department. Exercises discretion and independent judgment with respect to matters of significance.
What you need to know
Salary: Will be commensurate based on the selected hire’s education and experience.
Location: Houston, TX
Please note: This position is fully funded for one (1) year. Continuation of employment beyond the initial year is contingent upon the availability of additional funding and is not guaranteed.
Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume.
Required education and experience
Bachelor’s degree in applicable field or equivalent combination of education and experience.
Three years of office administration
Preferred qualifications
Five years of experience in office administration.
Demonstrated ability to implement best-practice in office management.
Proactive approach with a strong sense of ownership and initiatives.
Responsibilities
Executive Support
Coordinates meetings, and other activities
Schedules appointments and manages calendar.
Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
Provides technical guidance and advice on administrative matters to department management and faculty.
Coordinates and monitors action items and assignments made by the department head and faculty.
Communicates policies, procedures, standards, and methods.
Interprets policies, rules, and regulations.
Assists in compiling reports, maintains records and other documents.
Office Operations and Events
Drafts and manages correspondence and communications.
Prepares notices or agendas for meetings.
Responds to inquiries, resolving problems or inquiries.
Reviews administrative practices and programs and assists in formulating policies.
Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
Records
May have fiscal records management responsibilities.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.