Employee Housing and Operations Administrative Assistant

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Join the Discovery family, where quality and service are at the heart of everything we do!

This role will be located at one of Discovery Land Company’s locations: Dune Deck Beach Club, set in Westhampton Beach, New York.

Dune Deck Beach Club is seeking an Employee Housing and Operations Administrative Assistant to join the Operations Department.

At Discovery Land Co, people are our priority and this position is suited for an administrative superstar who is also very motivated to help others. As a key support for our employees in seasonal houing, you will be a “first face” of offering help and direction to those new to the area. If you have a heart for hospitality and ability to handle multiple projects, we welcome your application. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

Key Responsibilities:

Employee Experience, Vibe and Teamwork

• Always provide our employees with prompt and professional service.
• Provide a safe, inclusive community and support culture of well-being.

• Work intentionally to include all co-workers.
• Create good working relationships with ALL Dune Deck Employees.
• Maintain a courteous attitude toward ALL Dune Deck Employees.

Employee Housing Management

• Administration of employee housing, including but not limited to:
  • Overall supervision of in-season, active employee housing to ensure a constant presence and a safe, professional environment.
  • Keep an organized, updated occupancy calendar to allow for planning, scheduling and coordination of all employee housing arrivals and departures, including move-out cleaning and move-in preparation.
  • Communication of expectations to tenants, including timely responses to any housing-related employee questions, requests or issues.
  • Submissions of any required maintenance and cleaning tasks to AGM.
  • Cleaning, organization and overall upkeep of property.
  • Management of all employee housing rent payments and utility billing using Innago.

Human Resources Administrative Tasks

• Assist Human Resources leadership with any administrative tasks (employee onboarding, documentation, operations, etc.) as assigned.

Qualifications

• Proficient in Microsoft Office Suite.
• Excellent communications and people skills.
• Meticulous planner and highly organized.
• Possess basic computer knowledge. MS Office Suite and Teams
• Ability to work effectively with all personality types.
• Ability to understand and carry out verbal and written instructions independently.
• Ability to work within a fast-paced, high-growth work environment.

• Ability to work flexible hours, including weekends, holidays, morning, and nights.
• Ability to work in all weather conditions and temperatures to include inside and outside areas.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.

Benefits

• $24.50 - $26.00 USD per hour
• Employee Meals, Referral Incentives, and Recognition Programs
• Professional development and upward mobility opportunities
• Work-Family Culture

About Us

Sitting on the south fork of Long Island in Westhampton Beach, Dune Deck Beach Club is an idyllic beachfront club in New York, just moments away from bustling city life. Offering waterfront suites and an engaging set of outdoor and indoor amenities, Dune Deck creates a one-of-a-kind experience for family fun in the Hamptons. Here members can enjoy unique dining experiences throughout the summer season as well as Discovery’s signature Outdoor Pursuits program. Located just 15 minutes from The Hills, our newest East Coast property, Dune Deck has something for every member of the family. At Dune Deck, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit: https://dunedeckclub.com/

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.

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