Deltek Practice Project Manager

Deltek Practice Project Manager

Department	Vision / Consulting & Data Solutions
Location	Remote
FLSA Status	Exempt
Employment	Full Time
Reports To	Practice Leader (Deltek / Consulting & Data Solutions)
Supervises	N/A
Collaborates	Sales, Consulting, Data Solutions, Finance, Client Stakeholders

 

Role Summary

The Deltek Practice Project Manager is responsible for leading the successful delivery of client engagements across consulting and data solutions, ensuring projects are completed on time, within scope, and on budget while meeting quality and client expectations.

Operating within a multi-discipline, performance-based professional services firm, this role ensures disciplined project execution, strong financial management, and consistent adherence to implementation methodologies. The Project Manager plays a critical role in aligning cross-functional teams, mitigating risk, and driving predictable, high-quality delivery outcomes that support client success and firm growth.

This position contributes to scalability and operational rigor by reinforcing standardized delivery practices, improving forecasting accuracy, and strengthening client trust through consistent execution.

 

Key Responsibilities

Project Delivery & Execution

• Lead end-to-end project delivery across Deltek consulting and data solutions engagements
• Ensure projects are delivered on time, within scope, and aligned with client expectations
• Coordinate cross-functional teams to manage dependencies, timelines, and deliverables
• Maintain clear project plans and proactively communicate status, risks, and milestones

Project Governance & Risk Management

• Ensure adherence to firm implementation methodologies, standards, and best practices
• Identify, assess, and mitigate project risks to minimize impact on delivery outcomes
• Manage scope, change requests, and approvals with proper documentation and controls
• Enforce governance standards to ensure consistency and quality across engagements

Financial Management & Forecasting

• Monitor and manage project financials, including budget, burn rate, and profitability
• Partner with team members to maintain accurate forecasting and resource planning
• Identify financial risks and proactively adjust plans to protect project margins
• Ensure alignment between project execution and financial performance expectations

Client & Stakeholder Management

• Serve as the primary point of contact for clients on assigned projects
• Establish clear expectations, maintain alignment, and ensure proactive communication
• Manage stakeholder relationships across client organizations, including executive leadership
• Resolve issues effectively while maintaining trust and a high standard of client service

Quality Assurance & Continuous Improvement

• Ensure all deliverables meet defined quality standards and client expectations
• Identify gaps in delivery and recommend improvements to processes and methodologies
• Support continuous improvement initiatives that enhance delivery consistency and scalability
• Reinforce best practices across engagements to drive repeatable, high-quality outcomes

Operational Alignment & Team Collaboration

• Partner with Sales, Consulting, and Data Solutions teams to ensure seamless project transitions
• Support resource coordination to optimize utilization and delivery efficiency
• Contribute to improving delivery frameworks, tools, and processes
• Operate as a collaborative team member within a fast-paced, performance-driven environment

 

Core Competencies & Role Performance Indicators

Competencies	Role Performance Indicators
Client Trust & Relationship Stewardship: Builds and maintains strong client relationships by serving as a reliable, transparent point of contact throughout project delivery.	Client satisfaction scores >=4.2/5.0; zero unaddressed escalations per engagement.
Expectation Setting & Stakeholder Alignment: Establishes clear project expectations at kickoff and maintains alignment through proactive communication and milestone updates.	Kickoff documentation completed on 100% of new engagements within 5 business days.
Expansion Opportunity Awareness: Identifies upsell or cross-sell opportunities during delivery and routes them to sales or practice leadership appropriately.	Minimum 2 documented expansion opportunities surfaced per quarter.
Delivery-Driven Reputation Building: Consistently executes engagements in ways that strengthen SN's client relationships and generate referral or renewal opportunities.	Engagement close-out surveys reflect client willingness to refer SN on >=85% of projects.

ERP Implementation Methodology: Applies structured implementation methodology across Deltek consulting and data solutions engagements to ensure consistent, quality outcomes.	>=90% of projects follow approved methodology documentation at each phase gate.
Financial Monitoring & Forecasting: Tracks project financials including budget, burn rate, and profitability with accuracy and timeliness.	Financial forecasts updated weekly; budget variance flagged and addressed within 5 business days.
Project Management Tool Proficiency: Utilizes firm-approved tools (e.g., ClickUp) to maintain project plans, track milestones, and document decisions.	100% of assigned projects maintained in project management tool with current status at all times.
Risk Identification & Mitigation: Proactively identifies delivery and financial risks and implements documented mitigation plans before issues escalate.	Risk log maintained on all active projects; no unmitigated high-risk items open >10 business days.

Accountability & Ownership Mindset: Takes full ownership of project outcomes and communicates proactively rather than deflecting when issues arise.	Issues escalated with proposed resolution; <=24-hour response time on client-facing concerns.
Cross-Functional Influence Without Authority: Effectively coordinates consulting, data, and operations teams to deliver integrated solutions despite indirect authority.	Cross-functional dependencies documented and on-track >=85% of reporting periods.
Adaptive Communication: Adjusts communication style to audience -- from executive stakeholders to technical team members -- to ensure clarity and alignment.	Status reports delivered on cadence; stakeholder check-ins logged >=2x per month per engagement.
Resilience Under Ambiguity: Maintains composure and productive decision-making in fast-paced, evolving project environments.	Project continuity maintained through scope or staffing changes; no unplanned delivery gaps >5 business days.

On-Time, On-Budget Delivery: Manages projects to achieve delivery within agreed scope, schedule, and budget consistently across all active engagements.	>=85% of projects delivered on time and within budget; all variances documented and approved.
Scope Management & Change Control: Manages scope boundaries and processes change requests through proper documentation and approvals.	100% of scope changes documented and approved prior to implementation.
Governance & Standards Compliance: Ensures all engagements adhere to firm delivery standards, methodology checkpoints, and quality benchmarks.	100% of active projects complete required governance checkpoints; zero bypassed approvals.
Resource Coordination & Utilization: Partners with practice leadership to optimize team utilization and ensure appropriate resourcing on assigned engagements.	Billable utilization targets met; resource gaps surfaced >=2 weeks in advance.

Collaborative Team Contribution: Operates as a high-trust, collaborative team member across consulting, data, and operations functions.	Participates consistently in team and cross-functional meetings; peer feedback reflects strong collaboration.
Knowledge Sharing & Best Practice Reinforcement: Documents lessons learned and contributes to the evolution of delivery frameworks and methodology playbooks.	Minimum 1 documented process improvement or lessons-learned contribution per quarter.
Professional Development & Growth Orientation: Actively pursues growth in project management, ERP, and professional services expertise.	Completes >=20 hours of relevant professional development annually; maintains or pursues PMP or equivalent.
Cultural Alignment & Values Modeling: Demonstrates SN's performance-based, client-first culture through daily behavior and team interactions.	Consistent positive representation in team and client feedback; no sustained cultural concerns raised.

Qualifications

• Bachelor's degree in Business, Finance, Information Systems, or related field (or equivalent experience)
• 5+ years of project management experience within consulting, ERP, or professional services environments
• Experience managing ERP-related projects (implementations, upgrades, data migration, or optimization)
• Familiarity with Deltek Vision/Vantagepoint preferred
• Experience managing multiple concurrent projects in a client-facing environment
• Strong understanding of project financials, forecasting, and resource planning

 

Required Skills

• Project Execution & Delivery Discipline: Ability to manage complex projects with consistency, accountability, and high-quality outcomes
• Client-Facing Communication: Strong ability to communicate clearly and effectively with stakeholders at all levels
• Financial Acumen: Understanding of project budgeting, forecasting, and profitability management
• Cross-Functional Coordination: Ability to align teams across consulting, data, and operations to deliver integrated solutions
• Risk Management & Problem Solving: Proactively identifies risks and implements solutions to maintain delivery performance
• Operational Rigor & Scalability: Applies structured processes that enable repeatable, scalable delivery
• Adaptability & Ownership: Thrives in fast-paced environments while maintaining accountability for outcomes

 

Preferred Skills

• Experience with Deltek Vantagepoint or similar ERP systems
• Familiarity with project management tools (e.g., ClickUp or similar platforms)
• Experience in AEC or professional services environments
• Project Management certification (PMP or equivalent) preferred

 

Work Environment

• Remote work environment with flexibility
• Occasional travel (<10%) may be required based on client needs
• Prolonged periods of sitting and computer use

 

Compensation Range

$95,000 – $105,000 annually, plus performance-based bonus eligibility

Benefit Eligible: Yes

 

SN Standards

• Timekeeping: Employees are required to accurately record all time worked in accordance with SN timekeeping policies. Falsification of time records is prohibited and may result in disciplinary action up to and including termination.
• Gallup Strengths: As part of SN's commitment to strengths-based development, employees are encouraged to leverage their Gallup CliftonStrengths results to enhance individual performance, team collaboration, and client outcomes.
• Technology: Employees are expected to utilize firm-approved technologies and platforms in accordance with SN's technology policies. Unauthorized software or systems should not be used for firm business.
• Security Protocols: Employees must adhere to all data security and confidentiality protocols established by the firm, including proper handling of client information, secure access practices, and compliance with applicable data protection regulations.

 

Affirmative Action / EEO Statement

SN is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. We consider all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

 

Other Duties

This job description does not encompass all duties that may be required of the employee in this position. Employees are expected to follow any other job-related instructions and perform any additional duties assigned by a supervisor or other authorized personnel. All responsibilities outlined are essential functions of the role and may be modified as needed to reasonably accommodate individuals with disabilities. Successful performance in this role requires the skills, aptitudes, and abilities to carry out each duty proficiently. Certain requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The qualifications listed represent the minimum levels of knowledge, skills, and abilities required. This document does not constitute an employment contract, implied or otherwise, except for the "at-will" employment relationship.

 

Stambaugh Ness (SN) is a multi-discipline professional services firm built on a performance-based culture. As part of that commitment, this job description defines the core responsibilities, expectations, and key functions of your role at SN. Its purpose is to provide clarity, alignment, and accountability between you and your manager, ensuring you have a clear understanding of how your role contributes to the firm's overall success.