Commercial Assistant

Annual salary: up to £18,000.00

Commercial Assistant

Maidstone, Turkey Mill – Office based

Permanent, Full time, 24 hours per week, Monday to Friday

Salary up to £18,000 per annum prorated

Our Kent Facilities Management branch supports two major NHS Trusts in the Kent region. The branch is responsible for administering all activities related to delivering facilities management services across multiple buildings. Our purpose is to ensure these buildings are safe, compliant, and fully operational for their users. Some of our core repair and maintenance functions include – Gas, Electrical, Lifts, Water and General plumbing and building works.

About the role:

We are looking for a Commercial Assistant to join our local Facilities Management team, supporting the Commercial & General Manager to deliver strong commercial control, accurate reporting, and exceptional customer service. You will play a key role in ensuring high standards of commercial performance, safety, quality, and cost management across the contract.

Key Responsibilities

• Review and verify work order pricing and subcontractor submissions
• Ensure accurate coding and progression of completed jobs to invoicing, supporting cash collection and minimising unbilled work
• Liaise with subcontractors to resolve pricing queries and disputes, reporting trends or discrepancies to the Commercial Manager
• Monitor overheads and contract expenditure including vehicles, tools, stock, equipment, and petty cash
• Provide coding guidance to the Planning Team to ensure jobs are raised and varied correctly
• Support delivery of a commercially focused service in line with contractual and operational standards
• Maintain a professional approach with all stakeholders, demonstrating strong customer service and compliance with Health & Safety and company standards
• Attend internal and client meetings and training sessions as required
• Assist with general commercial tasks across the branch
• Verify quotes and audit job records to ensure compliance and accuracy

Key Criteria:

• Experience in a similar role
• Experience in financial admin role
• Experience in FM or social housing sector
• Experience in a commercial environment
• Excellent communication skills
• Ability to work alone as well as part of a team
• IT literate

Benefits we can offer you:

• 25 days annual leave plus bank holidays
• Annual Mears Fun Day - Our annual Fun Day is organised as a massive thank you from the Executive team for all the hard work!
• Volunteering Leave - Mears supports employees to undertake paid volunteering in the community, in support of our social value commitment.
• Staff perks with Mears Rewards - discounts of up to 10% weekly groceries, holidays, eye test vouchers, Share save scheme, plus much more
• Family friendly policies
• Company Vehicle, Fuel Card and Uniform

All our roles require candidates to have the entitlement to work within the UK, Mears does not currently offer visa sponsorship.

To drive a Mears vehicle, you must be aged over 21 have held your licence over 3 months and have less than 9 points.

Candidates should be aware that all our roles are subject to relevant Background, Identity & Security checks before commencement of employment.

Apply below or to discuss your application further; contact:

Beth Dunford (beth.dunford@mearsgroup.co.uk)

If you need any help with your application process, we are here to support you. We will be accessible every step of the way.

At Mears Group, we are committed to fostering a diverse and inclusive environment where everyone can thrive, we are a Disability Confident employer, valuing individuality and ensuring equal opportunities for all.

We proudly support the Armed Forces Covenant and are honoured to have achieved the Gold Award in the Defence Employer Recognition Scheme (ERS) to coincide with this, we hold an Endorser Award for the Career Transition Partnership, recognising our commitment to veterans transitioning into civilian careers.

In our continued effort to promote social mobility, we invite applicants to voluntarily share their background information during the application stages to help us better understand the diverse experiences of our candidates. This is to ensure we are committed to improving social mobility. We use the Social Mobility Index to assess and enhance opportunities for individuals from diverse backgrounds. These questions are optional and will not impact your ability to apply.

Closing date for applications:20 November 2025