Clinic Executive - Vaping Offender Cessation Clinic (1 year contract)

[What the role is]

Looking for a job that actually makes a difference?
Join us at the Forefront of Shaping Healthier Lives

Overview
The Health Promotion Board’s vision is to make Singapore a nation of healthier people.

Come be a part of this journey if you’re passionate about creating boundary-pushing work that drives behavioral change.

[What you will be working on]

The Clinic Executive will play a crucial role in the Health Promotion Board's efforts to combat vaping by managing and overseeing the operational aspects of a new Vaping Offender Cessation Clinic. This is a 1-year contract position focused on implementing and supporting cessation programs for individuals who have committed vaping offenses.

Job Responsibilities:

* Manage the day-to-day operations of the Vaping Offender Cessation Clinic, ensuring smooth and efficient service delivery.
* Coordinate and schedule appointments for offenders, ensuring timely access to cessation services.
* Maintain accurate and confidential records of offender participation, progress, and outcomes within the clinic's designated systems.
* Assist in the procurement and inventory management of clinic supplies and educational materials.
* Liaise with internal and external stakeholders, including enforcement agencies, healthcare professionals, and support organizations, to facilitate seamless offender referral and follow-up.
* Prepare and compile reports on clinic activities, offender statistics, and program effectiveness for management review.
* Provide administrative support to clinic staff, including data entry, correspondence, and general office duties.
* Identify areas for process improvement within the clinic operations and propose solutions to enhance efficiency and effectiveness.
* Ensure compliance with all relevant policies, procedures, and data protection regulations.
* Participate in training and development programs to enhance knowledge and skills related to smoking/vaping cessation and clinic management.
 

[What we are looking for]

Skills & Competencies

• Excellent customer service, communication, and data reporting skills

• Strong time management abilities and capacity to handle multiple concurrent tasks

• Proficient knowledge of Microsoft programmes (Excel, PowerPoint, Word, Outlook)

• Meticulous attention to detail and comfortable working with numerical data

• Comfortable with IT systems and ability to learn new software platforms quickly

• Strong organisational skills with ability to manage competing priorities

• Professional demeanour and ability to maintain strict confidentiality

Working Arrangements

• Monday to Friday, 7.45am to 5.15pm

• Work physically onsite