BSA/Administrator - Oracle Project Management System

We're hiring for a position open to both Business Systems Analyst (P3) and Senior Business Systems Analyst (P4) candidates. The level will be determined based on the successful applicant's qualifications, experience, and demonstrated skills during the interview process. 

Job Overview 

This position plays a critical role in supporting PGE’s enterprise project and portfolio management ecosystem by serving as the Business Systems Analyst/Administrator for PGE’s PPMS system which includes Oracle Primavera Unifier, Oracle Primavera Cloud (OPC-Portfolio), and Primavera P6 (P6 Production, EPPM and Team Member). This role ensures that these tools enable effective project governance, workflow management, scheduling, cost controls, and resource planning across capital and operational portfolios. 

This Business System Analyst / Administrator will be the primary support and administration for PPMS, including business processes, configuration, workflow design, user enablement, and functional governance. This role ensures all project controls and portfolio management tools operate smoothly, remain aligned with business objectives, and deliver the data integrity needed for sound portfolio-level decision-making. This position works closely with the application developer who oversees integrations and systems updates.  

This position is essential to maintaining high-quality project performance across the organization. By providing expertise in the Oracle suite of programs, the role supports: 

• Consistent, accurate enterprise scheduling and cost management. 

• Optimization of resource allocation across programs and capital portfolios. 

• Improved reporting, forecasting, and project controls outcomes. 

• Governance, training, and best-practice adoption for project teams. 

• System enhancements, workflow improvements, and adoption of scalable solutions. 

This role requires specialized knowledge in Portfolio Project Management System, (preferably Oracle’s suite of products including Unifier and OPC) and Scheduling Software (preferably Primavera P6), strong functional administration capabilities, and the ability to collaborate with business partners to deliver reliable, efficient systems that support complex capital investments and initiatives. 

Key Responsibilities 

P3 – Business Systems Analyst 

Business Analysis 
• Investigates operational requirements, problems, and opportunities to identify effective business solutions. 
• Analyzes stakeholder objectives and identifies system/process improvement options. 
• Works iteratively with stakeholders to identify benefits and develop acceptance criteria. 

Requirements Definition and Management  
• Facilitates scoping and business priority setting for projects. 
• Helps develop clear and traceable business requirements; challenges inconsistencies as needed. 
• Obtains formal stakeholder agreement on requirements and manages changes to baselines. 
• Assesses impacts on business requirements from migration scenarios or phased transitions. 

Consultancy (CNSL) 
• Understands client requirements, gathers data, performs analysis, and recommends solutions. 
• Facilitates stakeholder collaboration to ensure solutions are understood and effectively leveraged. 
• Addresses client needs and enhances client capability through problem-solving and guidance. 

Business Process Improvement (BPRE) 
• Analyzes processes and identifies alternative solutions. 
• Assesses feasibility and helps establish requirements for process changes. 
• Contributes to change program planning and implementation. 

P4 – Senior Business Systems Analyst 

Business Analysis (BUAN) 
• Leads investigative work to determine business requirements and define effective business processes. 
• Applies modeling tools, standards, and business improvement practices. 
• Prepares business cases that define benefits, solution options, and business risks. 
• Conducts strategy studies, feasibility analysis, and high-level requirements assessments. 

Requirements Definition and Management (REQM) 
• Facilitates scoping and priority setting for large or complex initiatives. 
• Selects the most effective methods for representing requirements. 
• Leads requirements elicitation and secures agreement from senior stakeholders. 
• Takes responsibility for scope baselining, scope change evaluation, and impact analysis. 

Consultancy (CNSL) 
• Manages the provision of consultancy services and/or a team of consultants. 
• Provides expert-level guidance to clients and supports delivery of complex services. 
• Maintains client relationships, establishes agreements, and manages engagement completion. 

Business Process Improvement (BPRE) 
• Evaluates complex business processes and identifies optimized solutions. 
• Assesses financial, technological, cultural, and environmental factors for major change efforts. 
• Establishes client requirements for significant changes to organizational mission, functions, and services. 

Benefits Management (BENM) 
• Defines benefit measurement mechanisms and tracks realized benefits throughout the change cycle. 
• Ensures plans, deliverables, and work packages align with intended outcomes. 
• Leads activities required for benefit realization and ensures readiness for operational adoption. 

Education/Experience/Certificates 

Education 

P3 & P4: Requires a bachelor’s degree in business, computer science, engineering, management, or related field—or equivalent experience. 

Experience 

P3 – Business Systems Analyst: 
• Typically five or more years in a related field; experience in relevant lines of business or IT environments preferred. 

P4 – Senior Business Systems Analyst: 
• Typically eight or more years in a related field; experience in relevant lines of business or IT environments preferred. 

Certifications 

• Certified Business Analysis Professional (CBAP) preferred. 

Minimum Competencies 

Functional Competencies 

• Advanced to expert knowledge of business analysis frameworks. 

• Expert knowledge of requirements discovery, elicitation, and documentation techniques. 

• Advanced client relationship management and service models. 

• Advanced to intermediate business process improvement frameworks. 

• Intermediate to advanced change-management principles and benefits recognition. 

General Competencies 

• Advanced customer focus and communication skills. 

• Advanced organization and prioritization capabilities. 

• Strong meeting facilitation and interpersonal skills. 

• Advanced decision-making skills. 

• Intermediate analytical thinking and peer mentoring abilities. 

Physical, Schedule/Attendance and Cognitive Demands 

Cognitive Level: Substantial 

Cognitive: 
• Ability to meet deadlines and accuracy standards 
• Ability to collaborate effectively under stress 
• Adaptability to frequent change 
• Ability to process new information and apply learning consistently 
• Strong teamwork, problem-solving, and decision-making capabilities 

Schedule/Attendance: 
• Ability to adhere to established schedules 
• Ability to work long hours or variable schedules 
• Ability to report during severe weather 
• Regular, reliable, predictable attendance 
• Ability to work shift or on-call schedules as needed 

Physical Capabilities: 
• Frequent or occasional driving/travel within service territory 
• Potential for overnight travel 
• Regular computer use throughout the workday 
• Ability to lift and carry up to 10 lbs 
• Ability to navigate stairs, uneven surfaces, or elevated areas as needed 

Environment: 
• Office 
• Plant 
• Field 

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PGE supports flexible work arrangements; and will have a combination of in-the-office and working offsite. These arrangements may change due to business needs or changes in responsibility.