JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Position Overview Responsible for managing day-to-day administrative operations to ensure smooth office functioning, including procurement, financial coordination, and general administrative support.
Key Responsibilities
Procurement Management
Raise purchase orders for office operations (snacks, equipment, furniture)
Handle purchases through bulk tender and ad-hoc purchases
Coordinate and track unpaid purchase orders
Tender Support
Support tender processes
Compile tender documents for potential tenderers
Financial Coordination
Coordinate with landlord and internal finance team
Manually updated e-invoices received to ensure prompt payment
Security Administration
Program staff access cards
Manage card assignments and updates
General Administration
Provide additional administrative support as needed to maintain office operations
Qualifications
Education
Diploma in Business Administration or related field
Degree preferred
Experience
Minimum 3 years in administration or office management
Experience with procurement processes preferred
Government sector experience advantageous
Skills Required
Strong organizational and coordination abilities
Proficiency in MS Office applications
Good communication skills for vendor and stakeholder coordination
Attention to detail for financial processes
Ability to work independently and handle multiple tasks
Key Attributes
Process-oriented and detail-focused
Proactive problem-solving approach
Reliable and consistent in task execution
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.