ADMINISTRATIVE SUPPORT SPECIALIST

ADMINISTRATIVE SUPPORT SPECIALIST

Department: Department of Defense

Location(s): Seaside, California, Naval Air Station Pensacola, Florida, San Antonio, Texas, Alexandria, Virginia

Salary Range: $89508 - $145468 Per Year

Job Summary: This position is part of the Defense Human Resources Activity.

Major Duties:

• As a ADMINISTRATIVE SUPPORT SPECIALIST at the GS-0341-12 some of your typical work assignments may include: Holds primary responsibility for all administrative functions, ensuring compliance with policies and providing guidance and advice to staff on a full range of administrative support services. Manages all internal and external communications, screens inquiries, determines appropriate action, drafts executive summaries, and creates presentations for organizational issues, projects, and budgets. Evaluates administrative management services, plans and coordinates special projects and studies, and provides advisory services on substantive issues to assess program effectiveness. Manages the Government Purchase Card and Government Travel Card programs, tracks budgets and acquisitions, prepares travel authorizations, and serves as a travel administrator for the organization. Manages the calendars for the Director and Deputy Directors, establishing priorities, scheduling meetings, and handling all logistical arrangements for conferences and appointments. Develops and maintains tracking systems for agency initiatives, budgets, and projects to monitor progress and foster success in meeting administration mission goals. Assists in developing and streamlining policies to improve overall effectivity and effectiveness of the PSP. Anticipates and plans for emerging administrative support requirements of the organization.

Qualifications: You may qualify at the GS-12, if you fulfill the following qualifications: A. One year of specialized experience equivalent to the 11 grade level in the Federal service: Comprehensive knowledge of administrative principles, concepts, and methodologies to manage broad and complex programs and advise senior leadership. Skill in applying analytical and evaluative techniques to assess the efficiency and effectiveness of program operations and to recommend improvements or new work methods. Ability to independently analyze and resolve complex administrative issues related to travel, timekeeping, budget, protocol, and correspondence management. Expertise in managing executive-level communications, including drafting policies, creating presentations, and acting as the organizational point of contact for internal and external inquiries. Knowledge of management goals and strategies to manage executive calendars, facilitate coordination between directors and staff, and integrate planning efforts across different work units. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How to Apply: To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. NOTE: Resumes up to a total of two pages will be accepted. Resumes exceeding two pages will be removed from consideration. You will receive an email notification when your application has been received for the announcement. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To verify the status of your application, log into your USAJOBS account, https://www.usajobs.gov, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/12901617. Please review the General Application Information and Definitions at: https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d

Application Deadline: 2026-03-20