Administrative Specialist III (Kids First, Fort Smith, AR)

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Closing Date:

12/05/2025

Type of Position:

Clerical

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Peds Kids First Fort Smith

Department's Website:

Summary of Job Duties:

The Kids First Administrative Specialist III plays a vital role in providing administrative support to ensure the smooth operation of the clinic. This position requires excellent communication and organizational skills to assist both internal and external stakeholders with professionalism and efficiency. The specialist will handle daily phone coverage, schedule appointments, route correspondence, and provide exceptional customer service. Additionally, they will maintain confidentiality, uphold the Core Concepts of Patient and Family-Centered Care, and foster positive relationships with co-workers and management.

Qualifications:

• High School diploma PLUS three (3) years of administrative experience required.

Additional Information:

Responsibilities:

• Interact with and assist the public in a professional and friendly manner.
• Demonstrate effective communication skills, providing accurate and complete information while maintaining strict confidentiality when necessary.
• Foster positive working relationships with co-workers, management, and other departments.
• Adhere to the Core Concepts of Patient and Family-Centered Care and the Basic Code of Conduct Guidelines.
• Provide exceptional customer service to both internal and external stakeholders as needed.
• Manage daily phone coverage, including transferring calls and recording messages accurately.
• Route reports, correspondence, and other materials via interdepartmental and external mail delivery services.
• Assist in scheduling appointments and provide reminders for families regarding upcoming appointments and clinic events.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Proof of Veteran Status, Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Adult Maltreatment, Child Maltreatment, Criminal Background Check, FBI Background Check, Sex Offender Registry

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Feeling, Hearing, Manipulate items with fingers, including keyboarding, Talking, Walking

Frequent Physical Activity:

Sitting

Occasional Physical Activity:

Crawling, Crouching, Kneeling, Lifting, Standing

Benefits Eligible:

Yes