Administrative Coordinator I-II

Job Title

Administrative Coordinator I-II

Agency

Texas A&M Engineering

Department

Engineering Technology

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator will support the Industrial Distribution Program housed in the Department of Engineering Technology and Industrial Distribution (ETID). This individual will perform complex administrative support duties, assist and coordinate the collection of academic program assessment data, prepare specialized business reports and presentations, and provide financial management support including but not limited to purchasing, invoicing, and expense management.

Responsibilities:

• Prepares purchase orders, meal forms, and employee reimbursements for the ID program.
• Provides high-level administrative support to the ID Program's undergraduate program, which includes preparation of specialized statistical data and financial reports for travel and reimbursements, and program purchases.
• Assists in maintaining spreadsheets for ID Program which involves updating databases, generating standard reports, etc.
• Handles staff, faculty, and student conference registration and associated paperwork.
• Prepares written correspondence and various other clerical/administrative support duties necessary in support of MID and ID academic programs.
• Organizes Capstone project events such as kick-off and poster presentation involving industry, students, and faculty.
• Assists with program assessment data collection and coordination.
• Assists with organizing the industry advisory board meeting for the ID program and prepare the minutes for faculty, and industry advisory board meetings.
• Other duties as assigned.

Qualifications:

We are recruiting for an Administrative Coordinator level I-II.

Minimum qualifications for an Administrative Coordinator I:

• Bachelor's degree or equivalent combination of education and experience and two (2) years of professional experience.

Minimum qualifications for an Administrative Coordinator II:

• Bachelor's degree or equivalent combination of education and experience and three (3) years of professional experience.

*Compensation and classification is based on the analyses of the above qualifications during the recruitment process.

About Engineering Technology and Industrial Distribution:

The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering. "Engineering Technology" is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. "Industrial Distribution" applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance Educational Assistance Programs | Texas A&M University Engineering
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.