Administrative Budget Assistant

The University of Southern California, Department of Animal Resources, takes pride in providing optimal animal care for all animals housed at the university for the purposes of biomedical research and teaching.  The Department of Animal Resources is seeking a reliable, dependable, self-motivated, and responsible individual for an Administrative Budget Assistant opening. The Administrative Budget Assistant provides support to the Senior Operations Manager, performing a variety of accounting duties (e.g. financial transactions, invoice reconciliation, and other accounting and administrative activities).

THE UNIVERSITY OF SOUTHERN CALIFORNIA

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and international business, USC’s diverse curricular offerings provide extensive opportunities for interdisciplinary study, and collaboration with leading researchers in highly advanced learning environments. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit www.usc.edu

RESPONSIBILITIES AND DUTIES

• Assist with preparation, monitoring, and reconciliation of department’s billing system for collecting revenue from the services provided to researchers.
• Process financial transactions in Workday such as purchase requisitions, invoices, credits, and other related billable financial transactions in AOPS.
• Reconcile vendor statements and pay invoices.
• Manage accounts payable and receivable processing, including reconciling vendor statements and ensuring timely invoice payment.
• Assist with audits and respond to internal and external financial inquiries.
• Provide administrative support such as document management, correspondence with researchers, and maintaining accurate financial records.
• Perform other related duties as assigned or requested.

Minimum Field of Expertise:

• Minimum Education: Associate’s degree or combined experience/education as substitute for minimum education
• Minimum Experience: 1 Year
• Minimum Field of Expertise: related bookkeeping/accounting experience. Knowledge of bookkeeping/accounting practices and principles. Ability to use a variety of bookkeeping/accounting software applications, such as databases, spreadsheets, etc.

Preferred Qualifications:

• Preferred Experience: 2 years
• Preferred Field of Expertise: University accounting experience

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.

The hourly range for this position is $25.00-27.70. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills,  internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

#LI-AW1

Minimum Education: Associate's Degree
Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Secretarial, clerical or administrative experience including some budget, financial or payroll experience.

                                                  

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$143457.htmld