Administrative Associate IV

Job Title

Administrative Associate IV

Agency

West Texas A&M University

Department

Agricultural Sciences

Proposed Minimum Salary

$15.68 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

NOTICE - All posted positions are subject to budget approval.

General Summary:

The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement.

Responsibilities:

• Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles.
• Work with faculty to allocate travel. Manage student workers travel.
• Answer phone inquiries from prospective students and guests
• Maintain Agricultural Sciences web site and social media.
• Work with Student Success Coordinator to award scholarships
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties as assigned.

Necessary Qualifications:

• High school diploma or equivalent combination of education and experience.
• Four (4) years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong interpersonal, organizational and communication skills.
• Proficiency in Excel, multi-line phone systems, and   Microsoft Office Suite.

Preferred Qualifications:

• Bachelor’s degree
• Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding.
• Experience working with the Agricultural industry.
• Experience with web site maintenance.
• Knowledge of Datatel, Workday, Excel, Informer, and Cisco.

Applicant Instructions:

Please include the following with your application:

• Cover letter
• Resume
• Three references

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

Equal Opportunity /Veterans/Disability Employer. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.