Administrative Associate II

Glimpse of the Job 

Are you a detail-oriented professional with administrative experience and a passion for supporting patient care? As a part-time Administrative Associate II, you'll play a crucial role in supporting the growing needs of the Nutrition service at the Texas A&M Veterinary Medical Teaching Hospital. If you’re dedicated, adaptable, and excited to make a positive impact, we want to hear from you!

The Gastrointestinal Laboratory (GI Lab) at the Texas A&M Veterinary Medical Teaching Hospital provides specialized testing services to help veterinarians diagnose and treat gastrointestinal diseases in dogs and cats. 

Opportunities to Contribute 

• Client Satisfaction: Your administrative skills and professionalism ensure that every interaction—whether scheduling an appointment or answering a call—reflects the high standards of the Veterinary Teaching Hospital.

• Smooth Operations: By managing calendars, coordinating meetings, and maintaining accurate records, you help keep the Nutrition Service running efficiently, allowing nutritionists to focus on patient care.

• Team Collaboration: Work closely with others in the Teaching Hospital, fostering a respectful and supportive environment that enhances both administrative processes and client service initiatives.

Minimum Qualifications

• High School Diploma or equivalent combination of education and experience

• Two years in general office or clerical work

A well-qualified candidate for this position will also possess:

• Experience in medical setting and/or medical knowledge

• Experience with Microsoft Suite or similar (word processing, spreadsheets, etc)

• Experience with ezyVet

• Experience in a veterinary medical setting

• Customer Service experience

Some of the Responsibilities Include:

• Clerical: Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Makes arrangements for meetings, appointments, conferences, and travel. Provides administrative support to other areas of the department as needed. Cross trains other staff and student employees. Performs data entry and retrieval and maintains data files. Edits and proof-reads materials for reports and correspondence.

• Office Maintenance: Maintains office supplies and equipment. Maintains office reference materials including online office materials. Receives, sorts, and routes mail and performs other mail services.

• Special Projects & Academic Support:  Assists in preparing/reviewing/organizing educational materials. Supports research or outreach projects by helping with data entry, material organization, and communication. Participates in quality improvement initiatives related to client service and/or administrative processes. Prepares, modifies, and verifies documents. 

Why Texas A&M University?  

We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. ​