Job Posting Title
Administrative AssistantAgency
220 DISTRICT ATTORNEYS COUNCILSupervisory Organization
DAC District 2Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
Job Description
POSITION TITLE: Administrative Assistant
LOCATION: District Attorney’s Office - Beckham County – Sayre, OK
STATUS: Full-Time
CLOSING: Open Until Filled
SALARY: Commensurate With Experience and Qualifications
BENEFITS: Full State of Oklahoma benefits, including generous monthly allowance for health coverage, paid sick and vacation leave earned monthly. Paid holidays. (if applicable)
POSITION SUMMARY: Provide personal clerical support to Assistant District Attorneys in office, attorneys with cases pending in county, and the public through conducting and organizing administrative duties and activities including receiving and handling information.
JOB DESCRIPTION: Obtain reports from law enforcement agencies for review by Assistant District Attorneys for charges on individuals in jail and for arrest warrants. Prepare and generate criminal charges, court documents, correspondence, and other reports for prosecution. Prepare and file criminal cases with the Court and manage docketing and calendar events. Handle phone calls and walk-in traffic, build and maintain case files, and correspond with law enforcement and other state and local agencies. Pull files for the weekly court dockets, deliver documents to judges for signatures, retrieve them, make copies, and file them with the Court Clerk.
JOB DESCRIPTION: Obtain reports from law enforcement agencies for review by Assistant District Attorneys for charges on individuals in jail and for arrest warrants. Prepare and generate criminal charges, court documents, correspondence, and other reports for prosecution. Prepare and file criminal cases with the Court and manage docketing and calendar events. Handle phone calls and walk-in traffic, build and maintain case files, and correspond with law enforcement and other state and local agencies. Pull files for the weekly court dockets, deliver documents to judges for signatures, retrieve them, make copies, and file them with the Court Clerk.
Maintain a complete filing system: closed cases are kept in the office for five years, with older cases stored in the courthouse's lower floor. Ensure open files for active cases are maintained and pulled daily for court dockets for each Assistant District Attorney.
MINIMUM REQUIREMENTS:
EDUCATION AND EXPERIENCE:
KNOWLEDGE AND SKILLS: Ability to write and speak effectively, Computer skills, primarily MS Office including Word and Excel, and knowledge of office machines such as phone, copier/fax and printer, Knowledge of legal and juvenile terminology a plus, but not required, Professional dress and attitude required. Applicants must possess strong writing and research skills, and the ability to effectively communicate and work with law enforcement, elected officials, attorneys, and other agencies.
* Must be able to pass a fingerprint and background check and have no criminal history.
PHYSICAL DEMANDS AND WORK ENVIRONMENT: This position requires a mix of sedentary and active tasks. The employee will spend significant time sitting at a computer, performing data entry, and handling office correspondence. The role may require occasional lifting of boxes weighing up to 50 lbs. The job involves walking around the office to gather information, as well as standing to interact with the public. The work environment is indoors in an office setting with a focus on both independent tasks and communication with others.
TO APPLY: Applicants should submit a cover letter, resume and references to the following: (if you want an alternative to applying through workday, please include email address and contact details)
Email - Duaina.megee@dac.state.ok.us OR mail – P.O. Box 36 Arapaho, OK 73620
Disclaimer: This job description is intended as a summary of the primary responsibilities and qualifications for this position and is not inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required now or in the future.
The Oklahoma District Attorneys Council (DAC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex (including gender identity or expression and pregnancy), national origin, sexual orientation, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state, or local laws. DAC also has a strict no-retaliation policy that prohibits retaliation against individuals who report discrimination or harassment, or who participate in investigations into such conduct. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall transfer, leaves of absence, compensation, and training.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
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