In this role you will:
- Provide general administrative support to the Away From Home Sales, Finance/RGM, and Equipment & Services teams
- Small-medium project management support, including activities such as synthesizing pre-work input and distilling into key themes, summarizing meeting notes and action items, and following up with team members and extended teams to ensure timely completion of tasks
- Schedule / coordinate meetings across various groups, leadership teams, and others
- Assist with large meeting and event planning including arranging travel, logistics, creating and maintaining agendas and material preparation
- Assist in development and management of Cost Center Budgets; development of PO’s, monthly reconciliations, troubleshooting and leading the monthly forecast vs budget reviews
- Assist leaders with calendar management, expense reports, and catering requests as needed
- Flow to the work as needed across the organization – but specifically further into the Sales organization to support their leaders and extended teams
- Serve as the Area Records Coordinator for the Away From Home team
- Maintain the physical office space for the Away From Home team
- Work collaboratively with other administrative assistants to execute meetings, events, and key projects seamlessly
Minimum Requirements:
- Administrative assistant experience
- Event planning experience
- Budget management and procurement process and system experience
- Ability to handle highly sensitive and confidential situations and information with discretion
- Demonstrated confidence and presence with leadership
- Strong communication skills
- Ability to proactively anticipate needs and to work accurately and successfully in a timely manner, with limited amount of supervision
- Proven ability to problem-solve, multi-task and deliver quality results under tight deadlines
- Thrives in a multi-task, fast-pace environment with competing priorities
- Demonstrates a high sense of urgency, while exuding a calm presence under pressure and deadlines
- Ability to take meeting notes and publish minutes (e.g., key points & decisions)
- Ability to organize self and take initiative to keep team organized
- Strong computer skills (comfortable with technology, proficient in Microsoft Suite programs)
Additional skills and experience that we think would make someone successful in this role (not required):