Administrative Assistant

Pay Range: $22.90 - $28.62/hr.

Job Posting Closing on: Saturday, November 22, 2025 📅

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

The Property Management Department consists of four divisions including Facilities Management, Fleet Services, Real Property and General Services. The Department is seeking to hire a qualified professional to fill an Administrative Assistant position within the General Services Division. This position will report to the Senior Management Analyst of the General Services Division. Property Management is a large, fast paced, and rewarding department that is responsible for a wide array of services including: maintenance of the majority of City facilities, maintaining the City’s fleet, land and property acquisitions including right-of-way and easement acquisitions. The Department is seeking someone to perform a wide variety of routine fiscal, administrative and technical tasks, as well as coordinate administrative support for the Fleet Division.  The Fleet Division keeps the City equipment and vehicles in a mechanically sound state and safe for all employees and residents. 

The ideal candidate must have the ability to work in a diverse work environment, be a self-starter, able to take initiative over work tasks, highly organized, detail oriented and adaptable to changing situations.  The ideal candidate will also have experience with different types of governmental purchase mechanisms such as credit cards, single one-time payments, purchase orders, and contract purchases. Candidate must be able to evaluate current processes for improvement and efficiency recommendation(s).

Minimum Qualifications: 

• Associate’s Degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four years of clerical and administrative experience.

Preferred Qualifications: 

• Strong customer service skills including effective written and verbal communication and documentation skills.
• Experience with PeopleSoft Financial or other financial system, and experience with Fleet Management systems.
• Experience with Microsoft Office: Outlook, Word, PowerPoint, and Excel.
• Experience with billing processes and vendor management.

The Administrative Assistant job responsibilities include: 

• Assist with supervising staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained and a succession plan is in place, and ensuring employees follow policies and procedures.
• Provide administrative support through a wide variety of clerical duties such as heavy telephone interaction with vendors and other staff, processing paperwork and entering data into various City programs and databases.
• Coordinate invoice processing tasks including invoice tracking, reconciliation and timely payment per the City’s Rules and Regulations.
• Monitor contractual terms and conditions to ensure timely completion and accurate payment schedules.
• Monitor, review, and provide continual follow up on all payment and past due invoice needs.
• Perform various fiscal activities including submitting requisitions for supplies and materials, and initiating purchase orders.
• Serve as liaison between division/department and vendors and respond to requests for information from supervisory staff, employees, or vendors.
• Participate in special projects including research and creation of existing and new processes and procedures.
• Perform wide variety of administrative support duties related to organizational need.
• The position will provide staff support including serving as backup for other staff positions in their absence.

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟