Administrative Assistant, Chaplain's Office

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Administrative Assistant provides general administrative and clerical support to the Office of the Chaplain staff and Religious Life Professionals. Under the supervision of the Office Manager, the Administrative Assistant supports day-to-day activities of the Office of the Chaplain and Religious Life Professionals.

Job Description

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions:

• Assists with clerical and administrative support including but not limited to processing of incoming and outgoing materials, data entry, filing, copying, mailings, preparing agendas, and taking notes/minutes, with attention to detail.
• At the direction of the Office Manager, tracks, orders, and maintains office materials and supplies for chaplaincy staff and Religious Life Professionals.
• Assists with administration of Chaplain’s Emergency Fund including but not limited to serving initial point of contact, application and disbursement processes, and relevant record-keeping; generating notes of recognition for contributions to the Chaplain’s Emergency Fund.
• Provides Workday task and clerical support to chaplaincy staff and Religious Life Professionals, including but not limited to expensing transactions, requesting disbursements, creating updated financial reports and statements, and human resources tasks.
• Supports Office Manager and University Chaplain in onboarding new staff or Religious Life Professionals, including collecting relevant documents, Workday processes, and arranging orientation activities.
• Provides administrative support to University Chaplain and other staff.
• Assists organizing departmental and sponsored events and supports extradepartmental or University needs, as required.
• Schedules travel for chaplaincy staff including but not limited to airline reservations, car rentals, and hotel reservations, as needed.
• Supports routine communications tasks including website management, newsletter, and social media.

Required Education, Knowledge, Skills, Abilities:

• Associate’s degree from an accredited college or university.
• One or more years of office management or related experience or an equivalent combination of education and experience.
• One or more years of experience with Google Workspace platform.
• One or more years of experience in financial recordkeeping.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Willingness to work on a multifaith team and serve stakeholders with various religious, spiritual, and secular worldviews.
• Strives to provide compassionate, kind, fair, and respectful customer service to both internal and external stakeholders, especially those in crisis, in support of the University motto, Pro Humanitate.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Sound judgment, with a high level of independent thinking, empathy, discretion, and confidentiality.
• Detail-oriented, with the ability to successfully manage multiple projects simultaneously.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree from an accredited college or university.
• Two or more years of office management or related experience or an equivalent combination of education and experience.
• Two or more years of experience in budget management, event planning, or related experience.
• Two or more years of experience with Google Workspace, Workday, and/or Microsoft Office.
• Proficiency in the use of social media platforms.

Accountabilities:

• Reports to the Office Manager

Physical Requirements:

• Regular–Remaining in a stationary position, often standing or sitting for long periods of time.
• Regular–Repeating motions that may include wrists, hands, and/or fingers.
• Regular–Communication with others to exchange information.
• Regular–Assessing the accuracy, neatness, and thoroughness of work assigned.
• Occasional–Moving about to accomplish tasks or moving from one worksite to another.
• Occasional–Adjusting or moving objects in all directions.
• Occasional–Adjusting or moving objects up to 10 pounds.
• Environmental Conditions:
• Regular–Sedentary work that primarily involves sitting or standing.
• Occasional–Outdoor elements such as precipitation and wind.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.