The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
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BASIC FUNCTION:
The purpose of this position is to assess the appropriateness of charges for goods, services and travel and to initiate prompt payment of vendor invoices in compliance with University policies, applicable federal and local regulations. This incumbent will also execute wire, ACH and check payments, monitor and update the automated accounting system, prepare financial reports, and address inquiries.
SUPERVISORY ACCOUNTABILITY:
None.
NATURE AND SCOPE:
Internal contacts include executives, administrators, faculty, staff and students of the University at large. External contacts include contractors, vendors, representatives from banks, third party payees, granting authorities etc.
PRINCIPAL ACCOUNTABILITIES:
Determines appropriateness of charges for the acquisition of goods, services and travel by ensuring proper conversion of quantities and prices to invoice extension. Ensures that all payments are supported by an approved requesting document and receiving report and a valid invoice. Reviews invoices for propriety and performs detail analysis and reconciliation of vendor statements of accounts for the University. Prepares and submits reports of findings to the Accounting or Accounts Receivable department of various vendors to review and resolution. Reviews and prepares support documentation for vouchering by checking the respective University budget account to ensure funds are available for payment. Notifies the appropriate University department of any necessary adjustments that are needed to resolve differences in accounts and supporting documents.
HOWARD UNIVERSITY Position Description
Ensures compliance with university policies and procedures related to payments and general accounting principles.
Records vendor statements and matches invoice to purchase order.
Evaluates and ensure that all appropriate discounts are applied.
Ensures proper receipt of goods and services has occurred.
Inputs and reconciles vendor payments to computerized accounting and purchasing system.
Maintains document files and vendor directory by updating and deleting where necessary.
Matches invoices wit purchase orders and receiving reports to include quantity, lots, pricing and extensions.
Reconciles check payments to computerized accounting and purchasing system.
CORE COMPETENCIES:
Recent PeopleSoft experience in executing checks, wires and ACH and the proven ability to speak to the process in detail.
Ability to perform vendor inquiries.
Reconciliation of outstanding invoices for payment processing.
Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone.
Experience and understanding of basic 1099 vendor reporting requirements. Excellent time management skills.
Working knowledge of automated A/P systems including check processing.
Peoplesoft experience is a must.
Knowledge of the principles, practices, and methods associated with accounts payable as well as basic accounting and bookkeeping.
Prior experience with PeopleSoft Accounts payable and or Payables ticketing system a plus.
Skill in oral and written communications with the ability to deliver excellent customer service.
Ability to follow a series of procedures and adhere to University guidelines and protocol.
Ability to demonstrate objectivity, integrity, and ethical behavior Ability to detect and solve problems using good insight, and judgment.
Ability to work in a team environment with a diverse group of individuals.
Ability to establish and maintain effective and harmonious work relationship with students, faculty, staff, University officials, senior level professionals and the general public.
MINIMUM REQUIREMENTS:
Recent People Soft experience is required, plus a minimum of 5 recent year’s related experience in full cycle Accounts Payable with a concentration in executing wire, ach and check payments. Experience in a Higher Education setting desired
Compliance Salary Range Disclosure
$55,000-$65,000