Workplace Experience Manager & Executive Assistant

Who are we?

Buyers Edge Platform stands at the forefront of revolutionizing the foodservice industry through technology, purchasing power and partnerships. We are dedicated to empowering stakeholders across the entire foodservice ecosystem (operators, distributors, manufacturers) with efficiency and unprecedented visibility. With a diverse portfolio of over a dozen brands, our mission is clear: to reduce costs, streamline the foodservice supply chain, and propel the industry from manual to automated.  

Today, we are one of the largest players in foodservice, with over 200K operator locations across North America and over $50 billion of aggregated spend volume. Our commitment to foodservice excellence is proven in four distinct areas of value: Digital Procurement Network, Fresh Solutions, Supply Chain Management, and Software. Buyers Edge Platform is not just a provider – we are a strategic partner on the journey towards a more efficient, connected, and automated future for the foodservice industry.

About Restaurant Partners Procurement (RPP) Restaurant Partners Procurement (RPP) is a full-service supply chain division of the Buyers Edge Platform. Our experienced team supports multi-unit restaurant brands through procurement, contract management, and operational expertise. We partner closely with our clients to deliver cost savings, supply chain efficiency, and best-in-class service while fostering a collaborative and people-first culture.

This position is based out of our Orlando, FL office 3 - 4 days a week. We are unable to offer work sponsorship for this role. 

The Workplace Experience Manager & Executive Assistant is a manager-level role responsible for overseeing the day-to-day workplace experience for the RPP Orlando office while providing executive administrative support to the President of RPP and the broader Executive Leadership Team. This role plays a key part in creating a professional, engaging, and efficient office environment and serves as a trusted administrative partner to leadership. The position works cross-functionally with Office Managers across the Buyers Edge Platform to ensure alignment, consistency, and the sharing of best practices across locations.

Your impact:

Weekly & Monthly Responsibilities

• Coordinate and order in-office team lunches. 
• Order and replenish office snacks and beverages.
• Manage coffee machine supplies and place monthly orders with Canteen.
• Maintain inventory and order general office supplies.
• Coordinate lunch arrangements for monthly team meetings.
• Track and execute monthly birthday and work anniversary acknowledgments.
   

Facilities, Events & Employee Experience

• Coordinate facility maintenance, repairs, vendor access, and building accommodations.
• Schedule and manage shared conference room reservations within the office building.
• Plan and execute office events, team activities, and celebrations.
• Support HR with employee engagement and culture initiatives.
• Prepare welcome baskets and support onboarding for new team members.
• Set up, maintain, and manage dedicated spaces such as the Mental Health Room and Lactation/Breastfeeding Room.
• Serve as the primary onsite point of contact for visitors, vendors, and building partners.

 

Executive Assistant Responsibilities

• Provide executive administrative support to the President of RPP and administrative support to the broader Executive Leadership Team.
• Manage calendars, schedule meetings, and coordinate logistics across multiple stakeholders.
• Organize executive meetings, leadership meetings, and planning sessions.
• Prepare meeting agendas, presentations, materials, and track action items.
• Draft, proofread, and distribute internal communications on behalf of leadership.
• Coordinate executive travel, meeting logistics, and expense reporting as needed.
• Handle confidential and sensitive information with discretion and professionalism.
• Support special projects and ad hoc requests as assigned by leadership.

 

Marketing, Events & Communications Support

• Provide logistical and administrative support for client conferences and events.
• Order, manage, and track company merchandise inventory.
• Coordinate ordering, production, and distribution of marketing materials.
• Support client and employee holiday gifting initiatives.
• Arrange flowers or acknowledgments for employees or clients as needed.
• Update office TVs with internal announcements, company messaging, and relevant content.

 

Cross-Functional Collaboration

• Work cross-functionally with Office Managers and Workplace Experience leaders across the Buyers Edge Platform.
• Partner with HR, Marketing, IT, Facilities, and Finance teams to support office operations and leadership needs.
• Ensure workplace initiatives align with Buyers Edge Platform standards and culture.

 

Key Responsibilities:

• Proven experience in a role focused on employee engagement, human resources, internal communications, or facilities management.
• Strong interpersonal, communication, and relationship-building skills with a high degree of emotional intelligence.
• Ability to collaborate effectively across functions (HR, IT, Facilities, Leadership) to align initiatives with business goals.
• Experience in project management, event coordination, and managing budgets.
• A people-first mindset with empathy and a proactive approach to problem solving.
• Familiarity with data analysis and workplace technology platforms to measure impact and optimize programs.

 

About you:

• Bachelor’s degree preferred.
• 3+ years of experience in workplace experience, office management, or executive assistant roles.
• Experience supporting senior leaders or executive teams.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time-management, and prioritization skills.
• Strong interpersonal and communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to manage multiple priorities in a fast-paced, onsite environment.  
• Travel Occasionally 1- 2 times per year

 

Core Competencies:

• Professional judgment and executive presence
• Strong organizational skills and follow-through 
• Proactive, service-oriented mindset
• Adaptability and resilience
• Collaborative, cross-functional approach
• Strong sense of ownership and accountability

What's in this for you? 

Amazing coverages to start. Medical, dental, and vision coverages are just the beginning! We also offer ancillary plans, such as flexible spending accounts for both health and dependent care, critical illness, accident, and voluntary life as well as company paid life! On top of this, we also offer a 401(k) plan with company match.

 

Invest in your success. We will provide you with a thorough training and development program; and offer competitive compensation.

 

Live well = Work well. Relax with our Personal Responsibility Paid Time Off policy where you don’t have to accrue time off in order to take it! We also offer half-day Summer Fridays!