Wealth Management Compliance Associate

The Compliance Associate plays a key role within the Wealth Advisory team, supporting the Chief Compliance Officer and team members with a range of compliance activities. The role involves collaboration with various departments and executives to deliver compliance advice, manage regulatory risks, and ensure adherence to regulations pertinent to Registered Investment Advisor (RIA) services.

• Proactively identify, assess, and escalate potential compliance risks
• Develop, implement, and maintain compliance policies and procedures to ensure adherence to regulatory requirements
• Maintain accurate records and documentation related to compliance activities, including maintain a compliance calendar and tracking regulatory changes
• Conduct periodic reviews of compliance program to measure the sufficiency and effectiveness of controls while providing regular advice to the business on compliance-related concerns
• Stay abreast of regulatory changes and industry developments, and communicate updates to relevant stakeholders
• Complete and maintain accurate compliance documentation to meet internal and regulatory deadlines
• Develop and deliver training materials regarding compliance regulations, policies, and procedures
• Track and monitor trade activities for internal employees; manage quarterly and annual attestation process
• Prepare and maintain ADV and disclosure documents, including the annual ADV filing
• Conduct billing audits to ensure quarterly client billing and reporting align with SEC regulations
• Coordinate with third-party vendor to provide necessary documentation and data for class action lawsuits and security litigations
• Serve as primary point of contact for regulatory examinations and audits, coordinating responses and providing documentation as requested
• Review and approve marketing and presentation materials
• Manage client communications, including mass mailings
• Maintain and update employee compliance records in accordance with SEC regulations.
• Monitor email communications for regulatory compliance, addressing issues and client complaints and escalating as needed.
• Collaborate with control groups, including legal and audit functions, to ensure comprehensive compliance coverage.
• Exhibit proficiency in utilizing industry-specific software programs and tools essential for compliance management and reporting tasks.
• Adhere to firm policies and maintain confidentiality of sensitive client and internal employee information.

Required Skills

• Effective communication skills, written and verbal, to effectively interface with all levels of firm management and staff; ability to communicate issues and conclusions
• Problem solving skills; ability to shift focus and adapt to changes
• Excellent organization skills and strong attention to detail
• Strong multitasking skills with ability to prioritize work as necessary

Education, Experience and Certifications

• Associate’s degree or commensurate experience
• 3+  years of experience, preferably within professional services or similar environment
• Broad knowledge of financial services and compliance requirements within the wealth advisory industry
• Knowledge of general investment and finance principles/strategies (e.g. Retirement plans, trusts, stock market etc.)
• Prior experience using CRM and financial reporting software preferred
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

Essential Functions

• Must be able to remain in a stationary position as needed
• The person in this position needs to occasionally move about inside the office and at client offices to access filing cabinets, office machinery etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Ability to communicate in a professional manner and exchange information with internal and external actors as needed
• Ability to lift/carry up to 20 pounds
• Ability to work outside of normal business hours and weekends as needed
• Ability to travel to local and non-local clients as needed, overnight travel may be required
• This job description is subject to change at any time and employee will be given additional responsibilities as assigned

Salary Range:

$65,000 - $75,000