Detail-focused Warehouse Documentation Specialist needed to manage end-to-end documentation workflows for our warehouse operations. You'll verify shipment records, resolve discrepancies, coordinate with AP and cross-site teams, and ensure accurate digital record-keeping in our ERP and DocWare systems.
To check for correspondence between documents accompanying delivered shipments in a warehouse and the made records / receipts in the Company's ERP system
• Check for consistency between the documents issued by the ERP system and the transport documents with which the goods were exported. If inconsistencies are found, find a suitable solution for obtaining the missing transport documents, receipts, packing lists, invoices
• Complete and scan documents and send them to the accounting department and / or upload them to Docuware
• Keep records of all documents related to deliveries and exports
• Prepare reports, monitor key performance indicators for warehouse activities (KPI)
Core Responsibilities:
- Verify correspondence between physical shipping documents and ERP system records for all incoming and outgoing warehouse shipments
- Identify and resolve documentation discrepancies (missing transport documents, receipts, packing lists, or invoices), coordinating with internal teams as needed
- Process documentation workflow: scan, digitize, and upload all warehouse documents to DocWare system; distribute to accounting department as required
- Coordinate with Accounts Payable and other Sensata plant warehouses on shipment documentation and inter-site transfers (ISO's)
- Maintain comprehensive records of all delivery and export documentation
- Generate reports and monitor warehouse KPIs to support operational performance tracking
Requirements:
Essential:
- Working knowledge of warehouse documentation (goods receipt/delivery protocols, waybills, invoices, stock management records)
- Proficiency with ERP warehouse/logistics modules and MS Office (particularly Excel and Word)
- Strong attention to detail with high accuracy in document processing
- Excellent organizational skills with ability to manage multiple deadlines
- Effective team collaboration and communication abilities
Preferred:
- Good written and spoken English
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