UNIV - Temporary Administrative Coordinator II - Department of OBGYN

Job Description Summary

This is a temporary position focused on maintaining day-to-day HR operations during a leave period.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Temporary

Cost Center

CC000987 COM Obstetrics & Gynecology CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

26

Work Shift

Job Description

Job Duties:

• 25% – HR Operations & Staff Onboarding

• • Support day-to-day human resources operations for the Department of OBGYN (MUSC and MUSCP).

  • Maintain accurate WorkDay records for personnel actions and payroll changes under guidance

  • Assists with posting and hiring workflows including follow-up of all open positions; screening new resumes, forwarding qualified candidates and setting up interviews.

  • Ensure WorkDay records are updated accurately for faculty, staff, fellows, and grant-funded employees.

  • Assists with separation paperwork and offboarding processes as needed.

• 25% – Faculty Hiring, Appointment Coordination, and Onboarding Support

• • Assists with faculty hiring processes, including preparing offer letters using existing templates.

  • Coordinates faculty appointment submissions to ensure required documentation is complete.

  • Tracks appointment milestones (licenses, credentialing, access requests) and follows up with appropriate offices.

  • Assist in coordinating all onboarding components including preparation of onboarding agendas for new providers.

• 15% – Timekeeping & Leave Administration

• • Maintains timekeeping in WorkDay for MUSC and MUSCP classified and unclassified employees.

  • Runs standard reports related to time and leave usage.

  • Communicates deadlines and follows up with staff and faculty to ensure timecards and leave requests are submitted and approved on time.

  • Escalates complex issues to leadership or HR partners as appropriate.

• 15% – Recruitment & Interview Logistics

• • Coordinates interview logistics for faculty candidates, including scheduling, itineraries, and travel arrangements.

  • Serve as on-site support during interview days as needed.

• 10% – Licensure & Credentialing Tracking

• • Tracks provider license and credentialing renewals (DHEC, medical licenses, DEA).

  • Assists with application submissions and follow-ups using established processes.

  • Maintains records and alerts leadership to upcoming deadlines.

• 10% – Employee Relations & Compliance Support

• • Serves as a point of contact for routine HR questions, referring complex employee relations issues to leadership or HR specialists.

  • Disseminates policy updates and required communications to faculty and staff.

  • Assists Business Administrator with agendas and content for departmental staff meetings and administrative tasks related to Engagement/Recognition programs and Annual Employee Satisfaction Survey.

Preferred Requirements and Skills:

Experience with HR systems and timekeeping platforms preferred.

MUSC Minimum Training and Experience Requirements:

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years' experience in business management, public administration or administrative services.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees