UNIV - Program Coordinator II - Department of Medicine: Division of Cardiology

Job Description Summary

To coordinate the Cardiology Fellowship programs This includes program coordinator oversight/support of three programs (General Cardiovascular Disease, EP, and ACHD programs). Overall duties include operational oversight and strategic implementation of programmatic priorities to ensure high quality Graduate Medical Education (GME) programs. Serves as subject matter expert in the field of GME, with oversight and responsibility for recruitment, credentialing, curriculum, evaluation, accreditation, compliance, fiscal, and reporting processes. Works under general supervision of Program Director(s). Assist the Program Directors with all aspects of recruiting, on boarding, curriculum, scheduling evaluation, graduation and maintaining all records related to training activities. Provide evaluation results, assure evaluations are created and linked to the appropriate people and print out the evaluations for semiannual and annual evaluations.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000966 COM DOM CARD General CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

• 35% - Provides coordination for the Cardiology and EP Fellowship programs. Provide evaluation results, assure evaluations are created and linked to the appropriate people and print out the evaluations for semiannual and annual evaluations. Assist the Program Directors with all managing aspects of recruiting, on boarding, curriculum, scheduling evaluation, graduation and maintaining all records related to training activities. Assist with the coordination of any non-accredited program requests and implementation, as well as coordination with additional new Program Director(s), as they come to the Division of Cardiology. Provides expert consultation to Program Directors and staff regarding curriculum and evaluation needs while creating innovative and effective methods. Utilizes data and best practices to inform strategic initiatives to advance GME HR Functions such as recruitment and resident/fellow well-being. Counsels Program Directors, faculty, staff, and residents/fellows on policies, regulatory, accreditation, and board requirements. Ensures that all deadlines set by MUSC, GME Office, Division/Department, and ACGME are adhered to.

• 30% - Provides primary program support for Adult Congenital Heart Disease programs. Provide evaluation results, assure evaluations are created and linked to the appropriate people and print out the evaluations for semiannual and annual evaluations. Assist the Program Directors with all aspects of recruiting, on boarding, curriculum, scheduling evaluation, graduation and maintaining all records related to training activities. Provides expert consultation to Program Directors and staff regarding curriculum and evaluation needs while creating innovative and effective methods. Utilizes data and best practices to inform strategic initiatives to advance GME HR Functions, including but not limited to, recruitment and resident/fellow well-being. Counsels Program Directors, faculty, staff, and residents/fellows on policies, regulatory, accreditation, and board requirements. Ensures that all deadlines set by MUSC, GME Office, Division/Department, and ACGME are adhered to.

• 10% - Assist in coordinating fellowship interview days. Communicate with faculty, staff, and candidates on tech details for the day. Ensure interview days are orderly and informative. Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies. Upon entry into program, manage the support and orientation of the new hire activities for these candidates.

• 10% - Support the management of rotation schedule of fellows, in collaboration with other program coordinators. Ensure that monthly call schedule changes for fellows are made including call schedule changes to Simon on call system and Qgenda and maintain current schedules. Collaborate with other fellowship program staff, including Program Manager I, in reviewing procurement / reimbursement requests and ensuring that they are processed appropriately. Collaborates with Program Manager I and Division Administrator in ensuring that reimbursements do not exceed budget. Update websites (MUSC website, ACGME, ABIM, Evalue, ERAS, ACC) and maintain social media accounts (Twitter, Instagram), in collaboration with DOM. Regularly attends all monthly program coordinator meetings, GME educational offerings, and GMEC. Participates in GME program reviews and serves on a GMEC subcommittee to assist with developing and implementing best practices. Support the management of application database. Distribute applicant’s information to appropriate physician as directed by Fellowship Director.

• 10% - Assist in the coordination of fellow moonlighting, ensuring that any fellows wanting to moonlight in CICU or other clinical areas have all paperwork completed to be approved by University. Collaborate with the Division Administrator to ensure that current status of moonlighters, including approval status, is accurate and complete.

• 5% - Assist with ad hoc projects needed to support Division Administrator, program directors, and other fellowship or Division related initiatives. Provide timely responses to inquiries via email, meetings, and other business communication channels. Maintain confidentiality while conveying sensitive financial information.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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