Transversal HR Project Manager

Job Description:

Job Objectives

The job holder will be responsible for driving change within HR team, drum beating transversal projects within the HR team, supporting Head of HR, APAC to track and manage team objectives & performances, as well as build up team spirit & culture. 

Job Holder will work both independently on projects, from conception to completion, and in transversal teams; be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Job Holder will use strong organizational skills and written and verbal communication, to exercise good judgment in a variety of situations, along with the ability to maintain a realistic balance among multiple priorities. 

Job Holder makes the preparation of dossiers, documents, documentations, scorecards etc. for the management and/or other relevant bodies, ensuring that the information based on the data is understandable, updated, consistent, synthesized, available and archived. 

The job holder is also responsible for the Ethics & Compliance topics and cases for East Asia to support Airbus' Ethics & Compliance goals in the Region. 

Job Holder will partner with stakeholders across various functions and countries to provide both consultative and transactional support to deliver a comprehensive and value-added service. 

Job Responsibilities

• HR Transformation and Project Management: 

• Ensure tracking of HR team objectives / performances / dashboard to support Head of HR, APAC to drum beat team activities 

• Identify regional transversal projects and track delivery / milestone etc 

• Act as regional HR focal point for global wide HR projects in close collaboration with central HRs 

• Identify improvement needs from different HR functions/countries 

• Base on needs, set-up project team 

• Drum beat and track project progress and deliveries 

• Understand clear and strategically aligned business requirements for APAC, to determine the support, tools, templates and frameworks developed for use and a knowledge bank of information to allow the wider HR team to support the business 

• Build best in class employee experience in close collaboration with all people managers and HR teams including design, develop and execute innovative people processes, to maximize the potential and ongoing success across the business lines 

• Drum beat external communication with central / business functions: 

• Issue monthly regional report for HI and other meeting / events whenever necessary to ensure clear communication with central business functions in regards of HR activities 

• Issue quarterly Regional Newsletter and distribute to top management across the region in order to promote HR activities 

• Drum beat internal communication within the regional team: 

• Organization of regional HR meeting and secure regular communication remotely 

• Organization of regional HR Week twice a year, during which: 

• Cascade/exchange on important information 

• Establish team objectives / R&R 

• Up-skilling on HR team 

• Support in the organization of ad-hoc event relating to Development's activities when necessary (e.g Upskilling workshop, HR Regional Focus Review) 

• Cultivate team spirit 

• Carry out background research and presenting recommendation proposals as basis for the decision-making of Head of HR, APAC 

• Take initiative in the short absence of the Head of HR, APAC, coordinate and delegate work to others when necessary 

• Lead special projects with the delegation of the Head of HR, APAC 

• Travel frequently for business trips when necessary 

Personal Assistant 

• Manage incoming information, enquiries, requests, down cascading or escalating and launching actions when appropriate 

• Draft documents, briefing papers, reports and presentations according to ad-hoc demands 

• Prioritize, update and chase delegated tasks to ensure progress to deadlines by putting preliminary work in play and keeping projects on schedule 

• Provide smooth communication between the Head of HR, APAC, business, and HR community; demonstrate leadership to maintain credibility, trust and support with senior management staff 

• Research, prioritize, and follow upon incoming issues and concerns addressed to the Human resource organization, including those of sensitive or confidential nature 

• Act as a "barometer”, having a sense for the issues taking place in the environment and keeping the Head of HR, APAC updated 

• Assist in coordinating specific meeting attendance or attending on behalf of the Head of HR, APAC 

Secondary Responsibilities

• Ethics & Compliance Representative - Human Resources 

• Promote an E&C culture, including Values, Code of Conduct and Speak up 

• Support the deployment of the E&C programme 

• Be a point of contact within the East Asia business for anyone who would like to raise an E&C question or concern 

• Facilitate briefing sessions and workshops for Southeast Asia managers & employees on E&C matters 

• Support managers in translating E&C strategy into concrete actions 

• Liaise with Legal & Compliance to identify and mitigate E&C risks 

• Handle E&C cases or escalate to Legal & Compliance any inquiry or alert that may require their assistance to launch specific investigation 

• Assist in the deployment of company-wide E&C yearly objectives 

General 

• Live by the Airbus Values: Contribute to a positive, inspiring and non-bureaucratic work environment 

• Stay well informed and familiar with the latest Business and HR strategy in APAC 

• Stay well informed and familiar with the latest developments tools, next steps (Airbus internal) and trend (external) 

Personal & Interpersonal Skills

• Ability to work autonomously in a fast-paced environment 

• Effective team player who takes full responsibility of his/her own scope 

• Have a good understanding of various cultures across Asia 

• Possess excellent interpersonal skills and has a strong customer oriented mindset to provide professional HR services to internal customers 

• Willingness to learn continuously 

Professional skills

• Drive Improvement & Quality 

• Leads and sponsors activities to define, organize, control, improve, sustain and measure business performance and customer value; using performance management, quality methodologies and core tools, whilst fostering a continuous improvement mindset 

• Challenges existing solutions with new perspectives, framing customer value in a way that helps people focus on what matters, creating the right relationships and environment to make innovations succeed for both the company and its customers 

• Define Deliver standardized HR solutions & Project Management 

• Ability to push for standard solutions, while taking into consideration specific needs 

• Good sense of business acumen and project management skill 

• Partner with stakeholders 

• Ability to listen to the voice of customer (managers, employees) and to give advice for the best solutions (on time, on cost and on quality) and explain HR policies, processes and solution portfolio. Ability to align Business & HR strategy by understanding business drivers in order to define & propose adapted HR standard solutions 

• Ability to establish a working environment that encourages openness, trust and collaboration, in pursuit of delivering business excellence results (profitability and customer satisfaction) with all stakeholders (managers, employees, HRBPs, CoEs, Academies, and local providers) 

• Interact, Influence and Drive Changes 

• Ability to adapt and use multiple forms of interaction styles to convince and/or persuade people/stakeholders to follow ideas and proposals 

• Understand own Function/strategy and the Business strategy in order to support challenge and influence the Business 

• Ability to create a change and communication plan by taking into account multi-functional and multi-cultural contexts

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Singapore Private Limited

Employment Type:

Permanent

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Experience Level:

Professional

Job Family:

Support to Management

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