Temp - Event Contract & Administrative Support Coordinator

We’re looking for a diligent and organised Event Contract & Administrative Support Coordinator to join our team! In this role, you’ll play a vital part in ensuring the flawless execution of contracts and documentation for meetings, events, and engagements with Healthcare Professionals (HCPs) and members of the Healthcare Community (HCC). By supporting the end-to-end event process through Regeneron’s Review and Approval Tool (Veeva Events), you’ll help maintain compliance, accuracy, and smooth coordination across internal teams and external stakeholders.

If you’re passionate about operational excellence and thrive in a collaborative environment, this role offers the chance to create a meaningful impact while growing your career.

In a typical day you'll:

• Handle the contract execution process for speaker engagements and related services, ensuring documentation accuracy and compliance.
• Initiate and route contracts for review and signature, following approved procedures and governance frameworks.
• Collaborate with internal teams such as Commercial, Medical, Legal, Compliance, and Finance to resolve contract-related issues.
• Support country-specific regulatory and governance processes, including documentation submissions and record management.
• Track contract statuses, proactively follow up with partners, and maintain positive communication with HCPs and HCC members.
• Conduct quality checks for event-related activities, ensuring documentation completeness and accuracy.
• Maintain up-to-date, organized records in the Regeneron Review and Approval Tool to support audits and reporting.

This role may be for you if you:

• Enjoy coordinating and handling administrative tasks in a fast-paced, diligent setting.
• Have experience working with platforms like Veeva Events or CRM systems.
• Thrive on collaborating with cross-functional teams to resolve issues and ensure smooth processes.
• Value compliance and accuracy, with a strong understanding of regulatory frameworks like GDPR or EFPIA.
• Are comfortable supervising multiple contracts and keeping partners advised to meet deadlines.
• Enjoy maintaining organized and accurate records.

To be considered you'll need:

• Shown administrative or coordination experience, ideally within the pharmaceutical, medical device, or healthcare sector.
• Familiarity with event or contract management tools (e.g., Veeva Events) and contracting processes is advantageous.
• A minimum of a Leaving Certificate or equivalent; post-secondary education or a relevant administrative/business qualification (e.g., diploma, degree, or QQI Level 5/6+) is preferred.

This is your chance to contribute to impactful events and engagements while ensuring compliance and operational excellence. Join us to grow your skills and make a difference!

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location.  In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.  For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together.  For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.
 

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions.  For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process.  Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.